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March 21st, ANNUAL MEETING

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January 3, 2017-

December 6th /13th       attachments

November 1-

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July 5th- attachments

June 7th-

May 3, 2016 - supporting notes.

April 5, 2016- supporting pdf

March 15th- ANNUAL MEETING-

March 1, 2016-

February 2, 2016-

January 5, 2016-

 

HAYCREEK TOWNSHIP MINUTES FOR 7/3/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  None. 

CONSENT AGENDA: Minutes from the June Board meeting and the July Treasurer’s report were approved.  

REPORTS: Road Supervisor provided the following report:

-- County is approximately one month behind with graveling operations due to wet conditions, however, graveling operations to commence by the week of 9 July and sealcoating operations to commence by the week of 16 July. Seal coating to include Sandy River Drive. Road supervisor provided a draft regarding Township maintenance for trees and a draft for Homeowner Associations who are considering installing speed bumps. Township Board to review and hopefully finalize each at the August Board meeting.

Assessor reported that he has reviewed a total of 2648 parcels this past year. 

UNFINISHED BUSINESS: None. 

NEW BUSINESS: None. 

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 05 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 6/5/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  None. 

CONSENT AGENDA: Minutes from the May Board meeting and the June Treasurer’s report were approved.  

REPORTS: Road Supervisor provided the following report:

-- Seal coating and graveling operations throughout the Township will commence within the next two weeks. Pot holes previously identified in roads throughout the Township will be repaired as well.

-- The County declined to place a “Children and Pets at Play” sign along Ridgeland Drive as they have shown not to be effective. Residents, however, may install “home made” signs as long as they are installed on private property and not in County ROW. 

UNFINISHED BUSINESS: Email Notifications: Shelly to work with the County to draft up a “zoning paper” which will help residents better understand County zoning procedures. 

NEW BUSINESS: The Board approved The Hawk Tree, Misty Waters and Burnt Creek Bar and Grill Liquor license requests. Board approved a resolution to split lots 10-11, Block 4 of Circle K Estates 2nd Subdivision. 

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 15 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 5/1/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Jeff Schmidt from Ponderosa Development attended and asked when graveling operations would commence in his development. Please see “REPORTS” 

CONSENT AGENDA: Minutes from the April Board meeting and the May Treasurer’s report were approved.  

REPORTS: Road Supervisor provided the following report:

--Graveling operations in 11 separate areas within the Township are scheduled to be completed by the end of June.

-- A portion of Aurora Street south of Northstar Drive will be graveled and a culvert to be repaired.

-- The bid opening for approximately 14 miles of seal coating was held on May 1, 2018 and the low bid came in under the Townships estimate. Low bidder was Asphalt Preservation Company. The Board approved a motion to approve the bid.

-- The Board also approved a motion to request the County to install a 25 MPH sign west of the intersection of Fernwood and Sandy River Drive along Fernwood Drive and to install a “Children and Pets at Play” sign along Ridgeland Drive. 

UNFINISHED BUSINESS: The County approved the zoning change for Whispering Ridge 2nd Subdivision to go from Agricultural to Rural Residential. Township Tax Equalization meeting was held on 9 April. There were no issues raised.  

NEW BUSINESS: None. 

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 15 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 4/3/2018

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present.

 ADDITIONS: None.

 PUBLIC APPEARANCES:  None.

 CONSENT AGENDA: Minutes from the March Board meeting and the April Treasurer’s report were approved.

 REPORTS: Road Supervisor provided the following report:

-- Crested Butte area was graveled recently and will be paved this summer.

-- County to check culvert and pothole along Hillsboro Drive and repair where needed.

-- Road Supervisor met with County to finalize the graveling and seal coat plans for 2018.

-- “Dead End” sign was requested for Valley Vista.

--  County planning to do grading along 26th Street.

 UNFINISHED BUSINESS: None.

 NEW BUSINESS: Township Tax Equalization Meeting to be held at the Bismarck Public Library on 9 April at 6:00 PM.

 FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 10 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 3/6/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the Assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Four residents from the Hay Creek Second Edition expressed their concern due to ether the lack of or very short notification they were given regarding the rezoning of a parcel of land which ether adjoins their property or which is close to it. Residents plan to express their concerns to the Bismarck Planning Commission.  

CONSENT AGENDA: Minutes from the February Board meeting and the March Treasurer’s report were approved.  

REPORTS: Assessor reported that he has reviewed 2648 parcels to date and that written notices will be sent to those property owners who will see increases of 10 percent or more or increases of $3000 or more. Notices to be sent out in March 2018. Road Supervisor reported that he will inspect several joints in the bituminous roadway that have opened up near the intersection of Burnt Creek Road and 28th Street. 

UNFINISHED BUSINESS: Layn Subdivision variance which allowed the private landowner to add a 1400 SF addition to an existing 1500 SF addition was approved.  

NEW BUSINESS: The Hay Creek Township Board approved the proposed 9.45 Mill Levy for the 2019 HayCreek Budget. The proposed budget and Mill Levy will be discussed at the 20 March 2018 Annual HayCreek Township meeting to be held at the Holy Cross Luthern church starting at 6:00 PM. 

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 45 PM 

HAYCREEK TOWNSHIP MINUTES FOR 2/6/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  none.  

CONSENT AGENDA: Minutes from the January Board meeting and the February Treasurer’s report were approved.  

REPORTS: Assessor reported that notices for those properties which will see property increases of 10 percent or more or an increase of $3000 or more will be sent to property owners in March 2018. 

UNFINISHED BUSINESS: Whispering Ridge 2nd Subdivision: Township Board is recommending for now to deny the proposed change to increase the cul de sac lengths from 750 feet to 1000 feet pending resolution with Rural Fire.   

NEW BUSINESS: Layn Subdivision variance: Township Board recommended approval to allow the private owner to add a 1400 SQ. foot addition to his existing 1500 SQ foot out building pending no objections from the owners’ neighbors.  

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 45 PM.   General conversation and background for the 2018-2019 budget ensued.  No motions entertained.

HAYCREEK TOWNSHIP MINUTES FOR 1/2/2018 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  none.  

CONSENT AGENDA: Minutes from the December Board meeting and the January Treasurer’s report were approved.  

REPORTS: Chairman reported that he received a notification of a proposed zoning change that requests going from agricultural to rural residential for the Horizon Heights Subdivision. A formal resolution requesting the Townships input has not been sent to the Township at this time. Chairman also received a preliminary Plat for the Whispering Ridge 2nd Subdivision, however, no action was requested or taken by the Township at this time.  

NEW BUSINESS: Road Supervisor will request that the County install a Dead End Sign at the end of Valley Vista Lane.  

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 45 PM.

HAYCREEK TOWNSHIP MINUTES FOR 12/5/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Bruce Knudson from Ponderosa handed out a map which showed a portion of the Lewis and Clark Bike Trail in the Township. Bruce made several suggestions on how the trail could be improved pending availability of funds.  

CONSENT AGENDA: Minutes from the November Board meeting and the December Treasurer’s report were approved. Board approved paying Burleigh County $1084.60 for asphalt patching within the Township.  

REPORTS: Assessor reported that he completed assessing 24 new parcels in November. Road Supervisor reported that he contacted the individual who made the complaint regarding the debris at 2720 Boundary Road and informed him on how to contact the Bismarck-Burleigh County Health Department if he wished to file a formal complaint.

Road Supervisor also informed an individual to contact the  Bismarck Building Inspection Office if he wished to file a complaint regarding a neighbors septic system that was malfunctioning.  

UNFINISHED BUSINESS. Township recommended approval of the final plat for the HR Subdivision after the proper Rights of Way were shown. 

NEW BUSINESS: The Board approved the 2018 Maintenance Agreement which was proposed by the County. 

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 7: 50 PM.

 HAYCREEK TOWNSHIP MINUTES FOR 11/7/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with exception Board Chairman and assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Dan Landers mentioned that several old vehicles and other miscellaneous materials were being stored at 2720 Boundary Road. Mr. Landers notified the County and they agreed to perform an on site inspection.  

CONSENT AGENDA: Minutes from the October Board meeting and the November Treasurer’s report were approved. Board approved paying Burleigh County $4339.14 for Dust Control and Presort Plus $969.50 for the printing and mailing of the Fall Newsletter.  

REPORTS: Assessor reported that he reviewed 2561 parcels to date. Road Supervisor reported that the County will install a “Dead End Sign” near the intersection of 82nd Avenue and Moonstone Lane. Road Supervisor also reported that the County will place cold mix in the depressions near the intersection oh Bohe Drive and 43rd Street. 

UNFINISHED BUSINESS. Board recommended that the amendment for the Misty Waters Planned Use Development (PUD) be approved since the amendment does not change the number or location of the proposed homes but allows them to be ether twin homes or condo units. Board circulated a letter to all affected property owners in April 2017 regarding the RBK Ventures subdivision. No negative comments were received. Therefore the Board supports the proposed zoning change. 

NEW BUSINESS: None.  

FOR THE GOOD OF THE ORDER:  Meeting adjourned at 6:55 PM.

HAYCREEK TOWNSHIP MINUTES FOR 10/3/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Dee and Kelly Bertsch from Crested Butte attended and notified the Board that they successfully petitioned over 60 percent of  the residents  in Crested Butte to have their subdivision paved. The County will review the petition and if every thing checks out will send it through the process for approval. The Township Board will draft a letter of support. 

CONSENT AGENDA: Minutes from the September Board meeting and the October Treasurer’s report were approved. Board approved paying Quality Asphalt Repair $45,380.00 for repairing Sandy River Drive. Payment was within the budgeted amount. 

REPORTS: Assessor reported that he reviewed 18 parcels this past month and a total of 65 over the past three months. Road Supervisor reported that the County installed a “Dead End” sign at the end of Moonstone Drive. Road Supervisor will put together preliminary seal coating costs for 2018 and bring them to the November meeting. 

UNFINISHED BUSINESS. See CONSENT AGENDA regarding Sandy River drive. 

NEW BUSINESS: The Misty Waters Development proposed an amendment which will modify the Planned Unit Development (PUD) to allow two-unit buildings to be constructed as either twinhomes or as part of a condominium association. Public Hearing to be held in October. The Board forwarded a Resolution approving the amendment pending notification of residents. Board to send letters to all Misty Water residents notifying them of proposed amendment.   

FOR THE GOOD OF THE ORDER: The Board reviewed the draft of the Fall News letter. Meeting adjourned at 7:05 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 9/5/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the Assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  None. 

CONSENT AGENDA: Minutes from the August Board meeting and the September Treasurer’s report were approved.  

REPORTS: Assessor sent via email a list of assessments he completed over the past month. 

UNFINISHED BUSINESS. None  

NEW BUSINESS: The Board Chairman received an email from a constituent that requested that the speed limit along that portion of 57th Avenue west of Washington Street be raised from 25 MPH to a higher speed limit. This is a county road and not a township road so the Board decided to have the Township Road supervisor address this matter with the County Engineer. The Board also reviewed the 1st draft of the Township’s Fall Newsletter.  

FOR THE GOOD OF THE ORDER: The Board discussed potential topics for the Fall News letter. Meeting adjourned at 6:35 PM.

HAYCREEK TOWNSHIP MINUTES FOR 8/1/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  None. 

CONSENT AGENDA: Minutes from the July Board meeting and the August Treasurer’s report were approved.  

REPORTS: Assessor reported that he successfully completed all training for his Class 2 certification. He also reported that during his investigations he noticed that several gravel roads within the Township were excessively “wash boarded”. Board to further investigate and coordinate with County to initiate repairs where needed. 

UNFINISHED BUSINESS: Currently the out building located at 7201 Moonstone Lane does not meet city standards due to its exterior walls exceeding the allowable height by approximately two feet. The Bismarck Planning and Zoning Committee plans to host a meeting on August 23rd at 5:00 PM in the Tom Baker Room of the City County Building to consider changing the current standards such that the out building in question would be permissible. The meeting is open to the public.

NEW BUSINESS: None 

FOR THE GOOD OF THE ORDER: The Board discussed potential topics for the Fall News letter. Meeting adjourned at 6:55 PM.   

HAYCREEK TOWNSHIP MINUTES FOR 7/11/2017

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All members were present except the assessor.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES:  5 residents from Hilltop Acres No. 2 attended the meeting.

 

CONSENT AGENDA: Minutes from the June Board meeting and the July Treasurer’s report were approved.

 

REPORTS: Road Supervisor reported that the Charge the County assessed for graveling in the amount of $21,677.15 was correct. The Board will send a check forward in that amount.

 

UNFINISHED BUSINESS: The budgeted cost to repair Sandy River Drive was approved at the March 2017 annual meeting to be $180,000. The proposed  scope of work for the project is outlined in the “Sandy River Drivememo which is attached to these minutes.

 

NEW BUSINESS: 5 residents from Hilltop Acres No. 2 voiced their concerns regarding the constructed out building located at 7201 Moonstone Lane. The building does not meet city standards due to its exterior walls exceeding the allowable height by approximately 2 feet. The City Commission has not approved the building as constructed nor have they issued a variance. The Township and local residents who feel the building should be built according to the City Standards plan to get on the next City Commission agenda to voice their concerns. The Board conditionally approved the proposed plat for the HR sub division (501 Fernwood Drive) assuming that Rights of Way will be shown on all future plats.

 

FOR THE GOOD OF THE ORDER: Shelly to initiate work on the Summer/Fall Township Newsletter. Meeting adjourned at 8:00 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 6/6/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present except the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  None 

CONSENT AGENDA: Minutes from the May Board meeting and the June Treasurer’s report were approved.  

REPORTS: Road Supervisor reported that the County initiated graveling operations and have bidding documents for seal coating out for bid. Two requests for dust control were submitted. 

UNFINISHED BUSINESS: Board Chairman and Road Supervisor to meet with County to explore options and costs for repairing Sandy River Drive. Motion was made and approved to work within the budget (approximately $180,000) that was approved in the March Annual meeting for the Sandy River Drive repair. 

NEW BUSINESS: None. 

FOR THE GOOD OF THE ORDER: Shelly to initiate work on the Summer/Fall Township Newsletter. Meeting adjourned at 7:00 PM.

HAYCREEK TOWNSHIP MINUTES FOR 5/2/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present except the assessor and one board member. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  Ron Nordstrom and Darren Hegel attended, however, they had no issues to bring forward. 

CONSENT AGENDA: Minutes from the April Board meeting and the May Treasurer’s report were approved.  

REPORTS: Road Supervisor met with the County and established Township graveling and grading priorities. Their report is made part of the minutes. Note that the estimated costs to perform this work will be less than originally estimated.  Last month members of the Circle K subdivision expressed concern regarding the increase in traffic along 26th Street due to the development of the Last Chance Subdivision. The Road Supervisor reported that the County will apply the dust retardant Magnesium Chloride along the gravel portion of 26th Street to control the dust during the construction time frame of the Last Chance Subdivision. The assessor reported via email that there were no attendees at the 10 April Township Tax Equalization meeting.    

UNFINISHED BUSINESS: Board Chairman continues to work with several residents in the Sandy River Drive area and the County to establish proper residential signage. The owners of the Hanson Subdivision have requested two entrance/exit points into their properties and this issue will be discussed at the 24 May Bismarck Planning & Zoning Commission meeting.    

NEW BUSINESS: The Board agreed to tentatively approve the Special Use Permit for Lot 1, Block 1, Northridge Estates, 2nd Addition. This permit would allow the owner to construct a 3200 SF out building as long as the existing 120 SF out building was removed. The total square footage would then be in accordance with County rules. Township approval is contingent that access be defined and the Board reserves the right to provide additional comments as more information becomes available. This issue will be discussed at the 24 May Bismarck Planning and Zoning Commission Meeting. Liquor License applications for Misty Waters Marina and Burnt Creek Bar and Grill were approved by the Board and will be forwarded on to the County for their review.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 8:05 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 4/4/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES:  5 property owners from Circle K Subdivision were in attendance to present their concerns regarding the increase in traffic along 26th Street and throughout their neighborhood resulting from the development of the Last Chance Subdivision.  

CONSENT AGENDA: Minutes from the March Board meeting and the April Treasurer’s report were approved.  

REPORTS: Road Supervisor completed compiling gravel priorities for the Township and turned them in to the County. Assessor provided a run down of the assessments he completed this past month and reminded us of the Tax Equalization Meeting for the Township on 10 April starting at 6 PM in the Bismarck Public Library.   

UNFINISHED BUSINESS: Last Chance Subdivision: 5 members of the Circle K Subdivision were in attendance to present their concerns regarding the increase in traffic along 26th Street and through their neighborhood resulting from the development of the  Last Chance Subdivision. Development of the new subdivision would more than likely result in more traffic through the Circle K subdivision and along 26th street which is a gravel road. One solution would be to pave 26th Street for approximately one half mile. The question came up who would pay for the paving of 26th Street? Options were discussed which included the County, the County along with the Township or the County, the Township and the neighboring subdivisions. Our Board Chairman will bring the concerns and options up with the Bismarck Planning & Zoning Commission which plans to meet on 26 April.  Freedom Ranch Subdivision: Access concerns relating to safety will be discussed at the 26th April Bismarck  Planning & Zoning Commission meeting which our Board Chairman will attend.   

NEW BUSINESS: Mark Gaydos was selected as the Townships new Board member at the 21 March Annual Meeting and Dave Pearce our current Board Chairman was selected to serve another year as Board Chairman by Township Board. Board Chairman is working with several residents and the County to provide proper signage for their properties which are located in the Sandy River Drive area. Whispering Ridge 2nd Subdivision: Board is investigating how to assess property taxes in the subdivision since some of the parcels are located in two townships. Board to recommend approval of the proposed Hanson Subdivision subject to driveway access and size concerns. Formal Resolution will be forthcoming with specifics. RBK Ventures Subdivision will be reviewed at the 26th April Bismarck Planning & Zoning Commission meeting. Board to notify adjacent land owners of this meeting.    

FOR THE GOOD OF THE ORDER:  Board continues to do strategic planning and to look ahead at future Township development. North Dakota Dept. Of Transportation is accepting applications for Special Road Fund projects. These projects are limited to roads that provide access to and/or are within recreational, tourist, and historical areas. To learn more go to www.dot.nd.gov. 

Meeting adjourned at 8:40 PM. 

HAYCREEK MINUTES FOR 2017 ANNUAL MEETING 

The 2017 Hay Creek Annual meeting was called to order by the Clerk at 6:00 PM on March 21, 2017 at Holy Cross Lutheran Church in Bismarck, North Dakota. All Hay Creek Board members were in attendance with the exception of Dave Pearce who was out of town on business. A total of 21 people attended the meeting which included the Hay Creek Board members. 

The first order of business was to select a moderator whose job was to run the meeting. Mark Gaydos was unanimously elected to serve as moderator. 3 Judges were then selected by acclamation. Their job would be to count ballots. 

Mark Gaydos, Hay Creek Road Supervisor and Moderator, gave a presentation regarding road work scheduled for 2017 and 2018. He also presented two major items that needed to be voted on which were selecting a new Board Supervisor because of the retirement of Quirin Friese and the selection of the Clerk/Treasurer’s position which was up for election. Two candidates ran for the Board Supervisor position and they were Mark Gaydos and Wally Keller. Mark was ultimately selected for this position and Al Geisen who ran unopposed was selected for the Clerk/Treasurer’s position. Al Geisen reviewed the 2018 proposed budget with the attendees and the proposed mill levy of 9.45 mills in the budget was voted on and ultimately approved by a clear majority. 

Quirin Friese was presented with a Certificate of Appreciation for the outstanding work he performed these past six years as a Board Supervisor.   

The meeting adjourned at approximately 7: 30 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 3/7/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor who in his absence provided a summary of assessments completed. 

ADDITIONS: None. 

PUBLIC APPEARANCES: Dave Patience from Swenson and Hagen Engineering provided the Board with an update on the Freedom Ranch Subdivision. This topic is discussed further in the “Unfinished Business” portion of the notes. 

CONSENT AGENDA: Minutes from the February Board meeting and the March Treasurer’s report were approved.  

REPORTS: Road Supervisor provided the Board with a detailed summary of 2017 costs for graveling, crack sealing, seal coating, asphalt and culvert repair and tree trimming.   

UNFINISHED BUSINESS: The Board recommended approval of the Freedom Ranch Plat with the following stipulations: 1st, the Board acknowledges the “private access” currently used by multiple (5 plus or minus) parties, will continue to be utilized, maintained and serviced privately. 2nd:, The Township agrees with Rural Fire – access roads should be upgraded to Township/County standards. This is recommended but not mandated as the associated costs would be borne by the benefitting property owners. At a minimum, additional signage should be installed for directional clarification of individual home ownership. 3rd, should Fernwood Drive be extended to the south (as additional/primary access) developmental issues and costs will be funded by the developer. The Board will notify adjacent landowners of the proposed zoning change from Agricultural to RR- Residential for the Last Chance Subdivision prior to the 22 March meeting of the Bismarck Planning & Zoning Commission. Commission will consider making a zoning change at this meeting. Quirin Friese, Board member to attend this meeting.   

NEW BUSINESS: Dave and Al to attend the 15 March Burleigh County Township Officers Association meeting.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 8:10 PM.

HAYCREEK TOWNSHIP MINUTES FOR 2/7/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES: Mark Folden who is a resident of the township attended the meeting. He presented no issues. 

CONSENT AGENDA: Minutes from the January Board meeting and the February Treasurer’s report were approved.  

REPORTS: Road Supervisor mentioned that he had coordinated with the County regarding the bull dozing of snow back from select roadways to provide additional capacity for future snow fall events.    

UNFINISHED BUSINESS: The Planning and Zoning meeting held on 25 January was to discuss the Freedom Ranch final plat, however, that item was pulled from the agenda. Quirin provided the Board with “The Findings, Conclusions & Decision dated 4 October 2016 from the Bismarck Board Of City Commissioners regarding the out building located at 7201 Moonstone Lane. The Board concluded that the 16 foot walls do not meet code and that a variance would not be granted and would therefore have to be reduced in height to 14 feet. The owner indicated that he would reduce the height of the walls to 14 feet although work has yet to commence. The Township assessor reported that the Township Tax equalization meeting will take place on April 10th at the Bismarck City Library beginning at 6;00 PM. All assessments are scheduled to be completed by 1 March 2017. 

NEW BUSINESS: The Board  plans to complete the 2017-2018 Township Budget by 7 March and this will be presented at the Township annual meeting scheduled for 21 March 2017.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:35 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 1/3/2017 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor, and one board member. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the December Board meeting and the January Treasurer’s report were approved.  

REPORTS: Road Supervisor will provide notes which will be made part of these official minutes. Quirin attended the December 13th Metro Planning meeting and reported that there are plans to widen Centennial Road north of 43rd Avenue.  

UNFINISHED BUSINESS: There is a planning and zoning meeting scheduled for 25 January to discuss the status of the Freedom Ranch Subdivision which is located near the south end of Fernwood Drive. The zoning for the Eden Subdivision which is located adjacent to 84th Avenue was approved to go from agricultural to rural residential.  

NEW BUSINESS: The County and Township Board will meet and decide which areas within the Township will need to have snow bulldozed back from roadways since in some areas ditches are full of snow. Snow plowing within the Misty Waters Subdivision will be accomplished by the County, however, if snow removal is required it will be at the homeowner’s expense. Board will start working on the 2017-2018 Township budget during January.   

FOR THE GOOD OF THE ORDER: The Board is currently preparing the Winter Newsletter which will be sent out to residents in the January/February timeframe. Meeting adjourned at 7:45PM.

HAYCREEK TOWNSHIP MINUTES FOR 12/13/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the November Board meeting and the December Treasurer’s report were approved.  

REPORTS: Road Supervisor reported that a constituent asked whether there are plans to join both Valley Vista Lane and Crested Butte Drive from the Crested Butte Subdivision into the K&L Development?  K&L Development  is located south of the Crested Butte Subdivision. Road Supervisor referred the constituent to Jenny Wollmuth who is in the Bismarck City Planning Division. Quirin and Shelly attended the Annual Statewide Township Officers Association meeting held in Bismarck.   

UNFINISHED BUSINESS: None 

NEW BUSINESS: The Township was asked to provide comments on the Proposed Freedom Ranch Subdivision located near the south end of Fernwood Drive. Comments were as follows: First, Neighbors need to be notified; second, the intended access needs to be defined and third, the required Rights of Way need to be shown on the submitted plat. The Township was also asked to provide comments on the proposed Eden Subdivision which is located adjacent to 84th Avenue. This development is requesting an zoning change from Agricultural to Rural Residential. Township noted that adjacent neighbors should be contacted regarding this change if they had not been already and that it had received no comments from the public regarding this proposed change. The Board will start developing the 2017 – 2018 budget in January 2017.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:40 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 11/1/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the October Board meeting and the October Treasurer’s report were approved.  

REPORTS: Quirin reported in last months meeting that the Bismarck City Commission agreed with the Bismarck Board of Adjustment to deny a variance to increase the maximum sidewall height of an accessory building to 16 feet at 7201 Moonstone Lane. He reported at the current meeting that the builder of the accessory building was proceeding with further construction and he passed this information on to the Planning Division who contacted the Bismarck Building Inspections Division.  

UNFINISHED BUSINESS: The residents who own Lot 3 in Block 1 of the Foxhaven 1st Subdivision requested a variance to reduce the required rear yard setback from 65 feet to 40 feet. The Bismarck Board of Adjustment will consider the variance at their 3 November meeting at 5:00 PM in the Tom Baker room of the City-County Office Building. The Haycreek Township Board agreed with the variance as long asit is in compliance with the County Storm Water Management Plan, that there is no substanative objections by neighbors and that the building meets all applicable building codes. Shelly to attend the Board of Adjustment meeting. 

NEW BUSINESS: None. 

FOR THE GOOD OF THE ORDER: Meeting adjourned at 6:40 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 10/4/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the September Board meeting and the October Treasurer’s report were approved.  

REPORTS: Road  Supervisor reported that County will place a “NO OUTLET SIGN” at the north end of Moonstone Road. Road Supervisor to meet with residents in the Foxhaven Subdivision to discuss some changes that will be proposed to mitigate overland runoff coming from the Oakland Subdivision. Meeting to take place within the next 30 days. Quirin reported that the Bismarck City Commission agreed with the Bismarck Board of Adjustment to deny a variance to increase the maximum sidewall height of an accessory building to 16 feet at 7201 Moonstone Lane. 

UNFINISHED BUSINESS: See above paragraph relating to denial of building variance. 

NEW BUSINESS: None. 

FOR THE GOOD OF THE ORDER:

Discussed the idea of "districts within the township", and when and if a "fall newsletter."

Meeting adjourned at 7:30 PM.

HAYCREEK TOWNSHIP MINUTES FOR 9/6/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the August Board meeting and the September Treasurer’s report were approved. Bill payable to Burleigh County in the amount of $4536.78 for tree trimming and dust control was approved. 

REPORTS: Road Supervisor to inquire if County can provide financial assistance if more substantial repairs are made to Sandy River Drive in the future. Road Supervisor provided a detailed list of road and traffic issues he dealt with over this past month. This list is to be made part of these minutes. Assessor reported via email that he assessed 11 new parcels and rechecked 53 parcels this past month. Board member Friese to investigate report of a culvert that was silted in under Deer Valley Lane. Board working with County to verify culvert sizes and invert elevations in the Oakland subdivision. 

UNFINISHED BUSINESS.  The Board unanimously selected Shelly Hegel to serve out the term of former Board member James Michela. This term will be up for re-election in March 2018. 

NEW BUSINESS: Bismarck Board of Adjustment denied a variance to increase the maximum sidewall height of an accessory building to 16 feet at 7201 Moonstone lane. Owner to appeal this decision to the Bismarck City Council. The Bismarck Planning Division will review the preliminary plat for the Eden’s Subdivision on 28 September 2016 in the Tom Baker Room, 221 North 5th Street, Bismarck. The Bismarck Planning Division will also review the final plat of the Memory 1st Addition on 28 September 2016 in the Tom Baker room as well.

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:50 PM.

HAYCREEK TOWNSHIP MINUTES FOR 8/2/201

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None. 

PUBLIC APPEARANCES: A resident who lives at 8018 Ridgeland Dr. has experienced two episodes of flooding this summer. The apparent cause appears to be an under size culvert which is designed to run storm water around his property. Road supervisor to contact County to see if an additional or larger culvert can be installed. Two residents who live in Northridge Estates voiced their concerns regarding the commercial designation given to lots 1 and 2 in the Cook Development which adjoins Northridge Estates. They have two primary concerns. First, that only a portion of the residences were notified of the zoning change and secondly that the notification for the public meeting was given only 10 days in advance. The Board recommended that the residents draft a letter voicing these concerns and attend and present these concerns along with proposed changes to the Bismarck City Commission meeting scheduled for 9 August 2016. 

CONSENT AGENDA: Minutes from the July Board meeting and the August Treasurer’s report were approved. 

REPORTS: Road Supervisor to notify Burleigh County to apply dust control to  portions of Fernwood Drive. Costs to be borne by the homeowners. Road Supervisor to contact County to do some spot patching along Sandy River Drive. In addition, Road Supervisor to inquire if the County can provide financial assistance if more substantial repairs are made to Sandy River Drive in the future. Assessor reported that he made assessments on 22 properties in July. 

UNFINISHED BUSINESS.  James Michela officially resigned his position as one of the 3 Board members. The Board is in the process of selecting James replacement which hopefully will be completed by the next Board meeting scheduled for September 6, 2016. 

NEW BUSINESS: Special Permit for Burnt Creek Club was approved.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 8:10PM. 

HAYCREEK TOWNSHIP MINUTES FOR 7/5/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of Scott Peterson. 

ADDITIONS: None. 

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes from the June Board meeting were approved. One bill in the amount of $48,280.66 was approved for graveling various roads in the Township. A check was drafted and sent to the County. The County received a bid from Astech in the amount of $204.840.50 for seal coating which compared favorably to the Engineers estimate. Payment to the County for the Haycreek Township portion of this work will take place upon receipt of the Counties bill. 

REPORTS: Road Supervisor provided a detailed road report of contacts he made with various residents of the County and this report will be made part of the official minutes. 

UNFINISHED BUSINESS. County installed 3 “NO DUMPING” signs along Fernwood Drive. Township’s attorney has yet to provide an opinion regarding the legality of paving Sandy River Drive which assumes that the existing road width will be maintained. Sheriffs Department to monitor speeding along Arcadia Avenue. 

NEW BUSINESS: The Board drafted a “Speed Bump Signing Agreement”for the Hawktree Homeowners Association. The board agreed to add a sunset clause and liability language to the agreement prior to presenting it to the Homeowners association. James Michela who is a current Board member will resign after the August Board meeting. Board Chairman to draft an add in the Bismarck Tribune advertising the vacated Board position. Board approved 2 abatements and sent them on to the County. The Bismarck Board of City Commissioners will consider a request to modify the non-access line along the northeast side of Fernwood Drive to create a 30 foot opening for traffic. Meeting to be held on 12 July at 5;00 PM in the Tom Baker room of the City-County Building.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:00 PM.

  

HAYCREEK TOWNSHIP MINUTES FOR 6/7/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of Scott Peterson. 

ADDITIONS: None. 

PUBLIC APPEARANCES: A representative from the Hawk Tree Home Owners Association requested that 4 additional speed bumps be placed within the subdivision. The Board concurred with his request as long as all costs for installation and removal will be born by the Home Owners Association.  

CONSENT AGENDA: Minutes from the May Board meeting were approved. One bill in the amount of $7453.83 for sealing township roads and removing hay bales was tentatively approved pending discussions the Road Supervisor will have with the County on scope of work.  

REPORTS: Road Supervisor’s contact list to be provided in the next week and will be made part of the official minutes.  

UNFINISHED BUSINESS. County agreed to install ethier A “DEAD END” or “NO THRU” sign at Sonora Way and Golden Crest. The most current set of plans for the Koch Creek Commercial Subdivision indicates that a buffer of trees will be provided which is accordance with the Boards recommendation. 

NEW BUSINESS: County agreed to place “NO DUMPING” signs in 3 locations along Fernwood drive to help mitigate unlawful dumping. Costs to be born by Township. The County will not approve a permit for construction of a structure adjacent to 71st Avenue because it encroaches into an existing waterway. Township to meet with County Attorney regarding the legality of paving Sandy River Drive assuming that the existing road width will be maintained. Variance to reduce set back of an out building located at 5540 Ponderosa Avenue was approved by the Board.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:50 PM.

HAYCREEK TOWNSHIP MINUTES FOR 5/3/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of James Michela and Scott Peterson. 

ADDITIONS: None. 

PUBLIC APPEARANCES: An informational meeting was held to receive comments from residents in the Sandy River Drive area regarding what course of action should be taken with the deterioration of Sandy River Drive due to construction operations in the immediate area. The first option included widening the road to 32 feet which would require the removal of numerous trees. If this option were pursued the road way would be constructed to county specifications and the county would share in the costs. The second option would be to pulverize the existing surface and repave with a 2 inch surface course while maintaining the current road width and preserving the trees. One concern with this option is that it may expose the Township to more liability. The total overall costs to the Township are being investigated by the Board for each option as are liability concerns. The Board hopes to have more information by the June Board meeting. Approximately 12 residents appeared before the board and some of their comments are summarized as follows:

-- Ron Nordstrom: was in favor of the second option which would maintain the current width and regrind the existing pavement and repave while saving the trees.

-- Bill Thompson: Mentioned that the patching that was performed last year is deteriorating and that remedial work needs to be performed.

-- Eric Thompson: Sandy River drive in its current shape is one of the busiest roads in Burleigh County for two months out of the year and yet there has never been a life threatening accident. Eric provided written comments which will be made a part of the official minutes.

-- Andy Graf: Asked how would improvements be paid for. By special assessment or an increase in the mill levy?

 

CONSENT AGENDA: Minutes from the April Board meeting were approved. One bill in the amount of $6.64 was paid to cover costs to the Bismarck Tribune for advertising the Tax Equalization meeting held on 4/11/2016.

REPORTS: Road Supervisor provided a list of contacts regarding road issues and this list is made part of the official minutes. Road Supervisor to meet with County regarding whether to put a Dead End Sign near the terminus of Golden Crest Road. Road Supervisor to talk with County whether signage should be placed along Sonora Way to minimize traffic heading across a trail going to 15th Street. 

UNFINISHED BUSINESS. None. 

NEW BUSINESS: Applications for Liquor licenses were approved for Hawk Tree Golf Course, Misty Waters Marina and the Burnt Creek Club 

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:40 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 4/5/2016

 CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present.

 ADDITIONS: The Annual Tax Equalization Meeting will take place on 11 April at 6:00 PM in the Bismarck Public Library. The Assessor mentioned that there were approximately 50 properties in Hay Creek Township which received notice of increase letters.

 PUBLIC APPEARANCES: None.

 CONSENT AGENDA: Minutes of the March meeting were approved. The Board approved payment of the following bills: $17.43 for the Bismarck Tribune, $313 for Township Liability Insurance (annual premium) and $833.37 to cover the cost of the mailing for the Township Fall Newsletter.

 REPORTS: Quirin and James attended the annual Burleigh County Township Officer’s Association meeting last month. Burleigh County Engineer mentioned that his office will receive a budget cut of approximately 1.6 million dollars due to the overall state budget shortfall. The Board was unanimous in conditionally approving the proposed plat for the Koch Creek Commercial Subdivision with the following three waivers: 1st, the proposed gravel road was not approved and a paved road was recommended, 2nd, roads would have to follow current ordinances and allowances and 3rd the plan would need to incorporate a natural buffer placed along the western boundary.

 UNFINISHED BUSINESS. None.

 NEW BUSINESS: Dave Pearce was unanimously elected to serve another one year term as the Hay Creek Board’s Chairman.

 FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:40 PM.

 

HAYCREEK MINUTES FOR 2016 ANNUAL MEETING 

The 2016 Haycreek Annual meeting was called to order by the Clerk at 6:00 PM on March 15, 2016 at Holy Cross Lutheran Church in Bismarck, North Dakota. All Haycreek Board members were in attendance. A total of 34 people attended the meeting including the Haycreek Board members. 

The first order of business was to select a moderator whose job was to run the meeting. Dave Pearce was unanimously elected to serve as moderator. 3 Judges were then selected by acclamation. Their job would be to count ballots. 

Mark Gaydos, Haycreek Road Supervisor, gave a presentation on the Haycreek Road Maintenance Plan. This plan delineated what road maintenance should be performed on which roads within a certain time frame. This plan enabled the Township to better plan which roads would need maintenance and the cost of doing so on an annual basis.  

Dave Pearce, Haycreek Board Chairman, then presented the two major items that needed to be voted on. The first was that Dave’s position as Board Supervisor was up for re-election and the second issue was that those present needed to vote to approve or disapprove the requested mill levy of 10 mills or $229,994 for the 2017 budget. The 10 mills requested by the Board would be sufficient to meet the needs of the aforementioned Road maintenance Plan. Voting then took place by those in attendance. The judges gathered up the ballots and tallied the results. 32 of the attendees voted in favor of Dave maintaining his Board seat and 32 people voted in favor of the 10 mill levy for 2017. 

The meeting adjourned at approximately 7: 30 PM. 

HAYCREEK TOWNSHIP MINUTES FOR 3/1/2016 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of the assessor. 

ADDITIONS: None.  

PUBLIC APPEARANCES: None. 

CONSENT AGENDA: Minutes of the February meeting were approved. The Board approved payment of the following bills: $250 for WSI to cover the Board’s workman’s compensation; $175 for yearly Burleigh County Township Association dues and $536.21 to cover the costs for installation of 3 speed limit signs in the Foxhaven neighborhood. 

REPORTS: Road Supervisor mentioned that the 2016 gravelling plan calls for gravel to be placed from 6331 Sonora Way to the south for approximately 225 lineal feet. Apparently this portion of the road was never graveled when the road way was originally constructed. Road Supervisor provided the Board with the most current Township Maintenance Plan which defined the required maintenance and corresponding costs. 

UNFINISHED BUSINESS. The Board continued to work on the 2017 Township budget which will be presented at the 15 March Annual Meeting.  

NEW BUSINESS: Board Chairman mentioned that the City of Bismarck Community Development Department decided to delete one section of arterial roadway for Sandy River Drive between River Road and Clairmont Road because of the very steep elevation gain that would be required. In lieu of this the County has begun roadway design for an extension of the east-west arterial 57th Avenue to descend down the bluffs a mile north of the Sandy River location providing an alternative means for traffic.  

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:20 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 2/2/2016

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present.

 ADDITIONS: None.

 PUBLIC APPEARANCES: Three adult residents from the Grey Fox neighborhood voiced their concerns regarding the speeding problem throughout the neighborhood. They requested that (3) 25 MPH signs be placed at three strategic locations within the neighborhood. The Board agreed to do this as this has been an ongoing issue and the Township Road Supervisor will meet with them on 6 February to finalize locations for the signs. 3D Specialties to provide the signs and installation with total cost not to exceed $750. These residents also raised a concern regarding pavement breakup in their neighborhood and the Township Road Supervisor mentioned that the specific areas will be put in for repair.

 CONSENT AGENDA: Minutes of the  previous meeting held in January were approved. .

 REPORTS: Road Supervisor provided the Board with Burleigh Counties latest list of recommended projects for Hay Creek Township and with the Counties latest Road Maintenance Map for the Township. HayCreek Assessor mentioned that he had completed reviewing 14 new permits for the Township and is in the process of reviewing 50 more over this past month.

  UNFINISHED BUSINESS. The Board continued to work on the 2017 Township budget which will be presented at the 15 March Annual Meeting.

 NEW BUSINESS: Board to meet again on 23 February to discuss the 2017 Township Budget.

 FOR THE GOOD OF THE ORDER: Meeting adjourned at 8:05 PM.

HAYCREEK TOWNSHIP MINUTES FOR 1/5/2016

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

ROLL CALL: All members were present with the exception of the Assessor.

 ADDITIONS: None.

 PUBLIC APPEARANCES: None.

 CONSENT AGENDA: Minutes of the  previous meeting held in December were approved. Bill to compensate Burleigh Co. for removal of trees in amount of $1633.86 and bill to compensate Presort Plus for the fall mailing in the amount of $848.61 were approved.

 REPORTS: Road Supervisor took the initiative to assemble comprehensive tables which depicted locations, quantities and proposed dates for remedial work on both gravel and paved roads within the Township. This information will prove valuable when the Township Board initiates its budgeting process for future years. Road Supervisor also provided a list of personal contacts he made over the past month with citizens who had questions and concerns regarding Township issues. This list is made part of these minutes. Road Supervisor to investigate the costs of tree removal based on a discussion he had with a concerned resident of the Township.

Quirin attended the North Dakota Township Officers meeting held in Minot in December. It was learned that each county keeps logs of culvert and road sign locations and that the speed limit in all residential areas is 25 MPH unless otherwise posted. In addition, all approaches within the county need to be approved by the county.

  UNFINISHED BUSINESS. Information gathered by the Road Supervisor as previously stated will aid in determining chip seal priorities throughout the Township.

 NEW BUSINESS: Board to meet again on 19 January to initiate formulating the 2016 and 2017 budgets.

 FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:45 PM.

 HAYCREEK TOWNSHIP MINUTES FOR 12/1/2015

 CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present with the exception of the Assessor.

 ADDITIONS: None.

 PUBLIC APPEARANCES: Brian from Ulteig was present as an observer.

 CONSENT AGENDA: Minutes of the  previous meeting held in November were approved. Bill to compensate Burleigh Co. for removal of trees, Miscellaneous patching and software up grade was approved in the amount of $44,258.31.

 REPORTS: Road Supervisor’s report included several items such as the need for speed signs in residential developments, patching of roads, tree removal and the recommendation to approve the Burleigh County Road Maintenance agreement. His formal report (hardcopy) will be made a part of these minutes. The Board agreed to table the recommendation to install (3) 25 MPH speed signs in the Foxhaven subdivision until after it has an opportunity to discuss with Tom Moe, the attorney for the ND Township Association. The Board also agreed to request a signage inventory for Haycreek Township from the County. Quirin attended the Metro Planning meeting in November and the main topic of discussion was the  proposed71st Ave. Beltway. He also attended Bismarck Planning and Zoning Commission Meeting in November and the Sandy River Place Subdivision was discussed and approved. Dave attended the Bismarck Plat Review meeting in November and the major topic of discussion was the review of plats and their possible annexation by the city of Bismarck. 

 UNFINISHED BUSINESS.Township Newsletter to be published in December 2015.

 NEW BUSINESS: Board reviewed it’s 2015 budget through November. Revenue and costs are right on track. 

 FOR THE GOOD OF THE ORDER: Quirin to attend the NDTOA annual meeting in Minot December 7-8. Meeting adjourned at 8:00 PM.

 HAYCREEK TOWNSHIP MINUTES FOR 11/3/2015

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present with the exception of the Assessor.

 ADDITIONS: None.

 PUBLIC APPEARANCES. Kathleen Jones, County Commissioner, brought the following to the Board’s attention: 1st; there are several high hanging limbs in various cottonwood trees along Sandy River Drive between River Road and Fernwood Drive which pose a potential hazard to the public. 2nd; there is dried out cottonwood tree near the intersection of Sandy River Drive and River road which is a potential fire hazard. The Board agreed to have their Road Supervisor contact the County and discuss options. 

 CONSENT AGENDA: Minutes of the  previous meeting held in October were approved. There were no new bills payable and all account balances were shown on the Treasurer’s Report.

 REPORTS: Road Supervisor mentioned that he reminded the county for the need to install (3) 25MPH signs in the Foxhaven development. He also reported that he will provide information to Dave Pearce for the Fall News letter. Assessor reported that he completed 17 more permit parcels and completed 79 rechecks of properties this past month.  

 UNFINISHED BUSINESS. None

 NEW BUSINESS: Bismarck Planning Commission approved the construction of a 784 SF bldg. located on Lot 1, Block 1, Burns First Subdivision.

 FOR THE GOOD OF THE ORDER: Fall newsletter to be sent out in the near future.

MEETING ADJOURNED      7:05PM

 HAYCREEK TOWNSHIP MINUTES FOR 10/6/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present.  

ADDITIONS: None.  

PUBLIC APPEARANCES. None. 

CONSENT AGENDA: Minutes of the  previous meeting held in September were approved. Two bills payable to Burleigh County one for seal coating and one for graveling were  approved for payment in the amounts of $98778.81 and $227.17 respectively. Account balances were shown on Treasurers Report. 

REPORTS: Road Assessors report: No calls were received this past month.   Assessor’s report: Assessor made 14 revisits over this past month and continues to work on 72 other assessments.  

UNFINISHED BUSINESS. Road Supervisor to call Burleigh County and have them install (3) 25 MPH speed control signs in the Foxhaven neighborhood. Graveling to be accomplished in 2016 in the Valley Vista Lane, Sonora Way, Crested Butte and Olive Tree subdivisions.  

NEW BUSINESS: Board agreed to have County remove two trees that are obstructing traffic at the intersection of 41st Street and Cresent Ridge Road. New Sandy River Subdivision Plat will be discussed at a Public Hearing scheduled for 28 October 2015 by the Planning and Zoning Commission.. 

FOR THE GOOD OF THE ORDER: Fall newsletter to be sent out in the end of October. Mark to provide input to Dave for the Newsletter. Meeting adjourned at 6:40 PM.

HAYCREEK TOWNSHIP MINUTES FOR 9/1/2015

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present. A representative from Ulteig Engineers was present as well.

 ADDITIONS: None.

 PUBLIC APPEARANCES. None.

 CONSENT AGENDA: Minutes of the  previous meeting held in August were approved. One bill payable to Burleigh County for dust control was approved for payment in the amount of $3313.47. Account balances were shown on Treasurers Report. Papas Pumpkin Patch issued a check in the amount of $6500 for dust control along Fernwood Ave. based on an estimate provided by the County. The check was deposited in the Townships Money Market account in August. The cost was in fact $3313.47 so the Board agreed to refund Papas the difference.

 REPORTS: Road Assessors report: No calls were received this past month and all seal coating throughout the Township were completed. Township Assessor reported that 12 construction permits were issued this past month.

 UNFINISHED BUSINESS. Sandy River Place: Proposed plat was unanimously recommended for approval by the Board. Promontory Point 6th Edition: Proposed zoning change and proposed plat were unanimously approved by the Board.

 NEW BUSINESS: Promontory point 7th Edition: Proposed zoning change and proposed plat were unanimously approved by the Board. Pheasant Valley Storm water Easement Release: Board did not recommend approval because it appears the change would increase runoff volume over time which could negatively impact downstream residences. Board to check ordinances regarding detention ponds for the area. Board recommends that the BCWB be notified of the proposed change. Northridge Estates proposal to reduce set back from 40 to 28 feet is conditionally approved such that existing covenants are met, that snow removal operations will not be impeded and that the change will not exacerbate drainage issues.

 2016 Board meeting dates: Board to forward its scheduled meeting dates to the Library and agreed that proposed room usage rates were fair.

 FOR THE GOOD OF THE ORDER: Fall newsletter to be sent out in the October – November timeframe. Meeting adjourned at 7:15 PM.

 HAYCREEK TOWNSHIP MINUTES FOR 8/4/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of James Michela. Anthony Edwards with Ulteig was present as well. 

ADDITIONS: None.  

PUBLIC APPEARANCES. Kyle Holwanger of the Daniels Company 

CONSENT AGENDA: Minutes of the  previous meeting held in July were approved. One bill payable to Burleigh County for graveling was approved for payment in the amount of $26027.22. Account balances were shown on Treasurers Report. 

REPORTS: Please see attached Road Assessors report. Quirin to check with James on the possible availability of a program which allows the covenants of a residential development to be verified by inputting a specific home address. Assessor is working with the County on the updated CAMA system which will help accelerate the assessing process. 

UNFINISHED BUSINESS. Kyle Holwanger representing the Daniels Co. represented a party who wishes to develop 55 acres in the township and made a verbal petition for access. Dave to discuss this issue with an adjacent landowner prior to the Board making a recommendation. Mark to discuss quality control concerns with the county regarding application of magnesium chloride along a portion of Fernwood Drive. Approximately a 3 foot wide portion of the center of Fernwood Drive did not receive the specified application. The Board agreed to place (3) 25 MPH speed signs within the Foxhaven housing development which should help mitigate speeding by truck traffic. 

NEW BUSINESS: Dave to discuss the proposal to move an existing residential structure to a lot within the Olive Tree development with James prior to the Board making a recommendation. Board agreed to recommend approval of the proposal to change the zoning for Promotory Point (6th addition) from Agricultural to residential. Mark to discuss with the County the proposal to develop a housing development along Sandy River Dr. because of potential access issues prior to the Board making a recommendation. Fall Newsletter will be forth coming in the September timeframe. 

FOR THE GOOD OF THE ORDER: Meeting adjourned at 8:05 PM.

HAYCREEK TOWNSHIP MINUTES FOR 7/7/2015

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

ROLL CALL: All members were present with the exception of Scott Peterson. AJ Tuck with Ulteig was present as well.

ADDITIONS: None.

PUBLIC APPEARANCES. None.

CONSENT AGENDA: Minutes of the  previous meeting held in June were approved. No bills payable. Account balances were shown on Treasurers Report.

REPORTS: Road Assessors Report. Please see attached Road Assessors report. (to be attached)

UNFINISHED BUSINESS. The Board had previously agreed to the lot splits for Green and Bohe acres based on a recommendation from the city of Bismarck. The Planning Commission, however reversed the pass recommendation based on existing covenants which precluded these splits. The Board agreed in the future to research for the existence of covenants prior to making real estate type recommendations. 

NEW BUSINESS: Dave to meet with County Commissioner Jones regarding a move within the State to eliminate Township Government. The Board agreed to recommend seal coating Sandy River Drive to provide for a better driving surface and to help protect the patching that was accomplished this past year. The County indicated it did not want to assist in the bidding process so the Board will research the Township “Green Book” and talk with Tom Moe (ND Township Association attorney) to obtain guidance on how to legally proceed with obtaining bids. Mark to take the lead in obtaining information on whether or not to replace signage at the intersection of Moonstone and 76th street.

FOR THE GOOD OF THE ORDER: Meeting adjourned at 7:20 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 6/2/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of Mark and Scott. 

ADDITIONS: None.  

PUBLIC APPEARANCES. Approximately 20 citizens attended the meeting all interested in the NE Bismarck Subarea Study. Rachel Drewlow from BMMPO and Wade Kline from KLJ provided an overview of the study and made the following 4 key points:

-- There is no planned overpass to be constructed over the existing Canadian Pacific RR track along 71st Ave.

-- There are no plans to construct a school close to the intersection of 71st Ave & 26th St.

-- 71st Ave. was selected over 84th Ave. for the corridor study because it aligns better with Hwy. 1804 and will provide for a better river crossing.

-- Timeframe for possible construction is between 2024 and 2030. 

CONSENT AGENDA: Minutes of the  previous meeting held in May were approved. No bills payable. Account balances were shown on Treasurers Report. 

REPORTS: Road Assessors Report (constituent calls): Dennis Julson, 6331 Sonora Way requested that gravel be placed on the road adjacent to his house due to muddy conditions. Gary Groeneich, 3010 76th Ave. NE requested that a stop sign be placed at the intersection of Hightop Lane and 76th Ave. NE and that yield signs be replaced with stop signs at Hightop Lane and 73rd Ave. NE and Moonstone Lane and 73rd Ave. NE due to drivers disregarding the yield signs and traveling too fast. Tom Peterson 6900 Sapphire Lane has a drainage issue which Road Assessor will discuss with the county. 

UNFINISED BUSINESS. Foxhaven Variance. Township and County officials to meet in the future to formulate a plan to help mitigate drainage issues. James discussed the Section Line Closure issue on the north end of Burnt Creek Loop with County Engineer and was informed that  the roped barrier can stay, however, the “No Trespassing” signs need to be removed. James to discuss removal with adjacent land owners.   

NEW BUSINESS: Green Acres and Bohe Acres proposed lot splits were approved by the Township Board. Hawktree proposed plat and zoning change was approved by the Township board as well.    

FOR THE GOOD OF THE ORDER: Watershed Mgmt. meeting to be held on 4 June at he Public Works Building at 6 PM. Dave and Al to attend. Dust Control Plan for Senora Way and Fernwood Drive to be discussed with County Engineer.. meeting adjourned at 8:10 PM. 

 

HAYCREEK TOWNSHIP MINUTES FOR 5/5/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. In addition Mark Johnson from Ulteig was present as well. Mark explained that Ulteig would be able to provide the Township with engineering services if  need be. Ulteig has a program in which they charge a client $200/Mo for engineering support just as long as these services do not include Plans & Specifications that require  professional engineer stamped approval. The Board will take this under advisement. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  One resident asked several questions regarding the assessment on her residence. Scott Peterson provided her information and suggested that she submit the proper paperwork to the County Assessor which would allow the County to relook at her properties value. 

CONSENT AGENDA: Minutes of the three previous meeting held in April were approved. One bill payable to the Bismarck Tribune in the amount of $7.11 was approved. Account balances were shown on the Treasurers report. 

REPORTS: Mark related that a Steve Elleffson asked if the county could chip seal his driveway and charge him accordingly. Mark is waiting to hear from the county. Mark also to look into the cost of dust control (MgCl or Dustgard) for gravel roads and to investigate if there is cost sharing or if the owner is to pay all costs. 

UNFINISED BUSINESS: Last month James investigated the legality of a roped off portion of the section line which runs just north of the NW corner of Burnt Creek Loop with several county officials. Apparently the owner of the property, Ron Knudson, has liability concerns because  certain individuals  run 4 wheelers along the section line. James to do more research and follow up next month.   

NEW BUSINESS: Common Calendar for city and county meetings was discussed. The following members agreed to keep abreast of the following meetings: Dave w/Bismarck City Planning and City Commission, Mark w/ Bismarck County Commission, James w/ Rural Fire, Q w/ MBBM/MPO and Al w/ Burleigh County Water Board. Dave to report back next meeting regarding Township summer construction and the proposed 3200 SF accessory building located in the Pleasant Valley Subdivision. Liquor license permits for 3 establishments were approved by the Board. Scott Peterson gave a brief run down of the work he performed over the last 2 weeks. He gave the tax formula for an individual residence which is: Tax = (Assessed value)(0.5)(0.09)(Mills assessed).   

FOR THE GOOD OF THE ORDER: Watershed meeting to be held 26 May. Meeting adjourned at 7: 15 PM. 

HAYCREEK TOWNSHIP MEETING ON 21 APRIL 2015 

  1. Township meeting was called to order by Dave Pearce at 6:00 PM on 21 April 2015. Those in attendance were Dave Pearce, Quirin Friese, James Michela and Al Geisen.
  2. The first item discussed was the Robert Bennett notice which was presented by Mr. Bennett at the Haycreek Annual Tax Equalization meeting held on April 13th 2015. Mr Bennett’s claim was that his “Notice of Increase in Real Estate Assessment” was not received  at least 15 days prior to the subject meeting according to the ND Century Code 57-12-09 and therefore was not valid. Upon reviewing the Code the Haycreek Board discovered that there is a minimum 15 day notice for County Tax Equalization Meetings but not for Township Tax Equalization Meetings. The Code specifies that County Tax Equalization meetings take place in June so in reality Mr. Bennett’s point about his notice being received late has no merit because the 15 day minimum is clearly met. Dave to inform Mr. Bennett of this fact.
  3. Quirin and Dave to work on assembling a Haycreek Township Calendar which will list all pertinent dates of City and County meeting in which the Board may elect to participate in.
  4. James to investigate the roped off barrier across the section line which runs north at the north west corner of Burnt Creek Loop. State law requires a 66 foot easement for public access along all section lines.
  5. Meeting adjourned at 7:00 PM.

MINUTES FOR 2015 HAYCREEK TAX EQUALIZATION MEETING 

Meeting was called to order by Scott Peterson the Haycreek Township Assessor at 6:00 PM on April 13th 2015 at the Bismarck Public Library. 

Al Vietmeier, Burleigh County Tax Director, gave a brief overview of the “Notice of Increase in Real Estate Assessment” that was sent out to residents of the township. One major concern that was voiced from several attendees was that these assessments showed an approximate 13% increase in property values going from 2014 to 2015. Mr. Vietmeier explained that with few exceptions property values in Haycreek Township had not been reassessed since 2007 or 2008 and that was the reason for the 13% increase and that a 13% increase over 7 or 8 years was reasonable. He added that if any resident feels that their current year assessment is over valued they can contact Scott Peterson and he will do an onsite assessment which may change their current 2015 assessment. Mr. Veitmeier added that “Property Record Cards” are available in his office for specific residences if property owners wish to see them. 

Scott Peterson then requested that if attendees wish to have their properties reassessed to sign the sign up sheet which he sent out. 

Mr. Robert Bennett who was one of the attendees stated that the North Dakota Century Code #57-12-09 states that “notices” of Increase in Real Estate Assessment need to be received by the property owners at least 15 days before the annual Tax Equalization Meeting. Mr. Bennett was correct as this is clearly stated on the back side of each “Notice of Real Estate Assessment”.  Mr. Bennett stated that his notice was received on the 31st of March and did not meet this requirement and he presented the Tax Equalization Board with a written statement that stated this fact. 

The Haycreek Township Board will review the current policies of the Tax Equalization process. Two procedures need to reviewed. First, the “Notice of Increase in Real Estate Assessment” form is confusing in that in indicates that increase in “True and Full Value” of properties is just over a period of one year when in fact it may be over several. Second, the mailing procedure of when notices are received needs to be clearly understood. The Boards concerns will be passed on to the Burleigh County Tax Director after the Boards review. 

 

HAYCREEK TOWNSHIP MINUTES FOR 4/7/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present including our new Board member Jim Michela. In addition Brian Mager from Ulteig was present as well. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  None. 

CONSENT AGENDA: Minutes of the 3/3/2015 and 3/17/2015 Township meetings were approved. The following bills were approved: $17.38 for the Bismarck Tribune, $828.82 for Presort Plus, $313 for NDIRF, $150 for Holy Cross Lutheran Church and $420.61 for the IRS. Account balances were shown on the Treasurer’s Report attached to the March minutes. Quirin moved and Jim seconded the motion to compensate Dave in the amount of $42.68 for the two domain names he purchased for Haycreek Township. This motion was unanimously approved.  

REPORTS: Mark met with the Burleigh County Engineering Office regarding chip sealing of various roads through out the Township and regarding possible future options regarding Sandy River Drive. The Board agreed to table all potential future improvements to Sandy River Drive for now since patching of Sandy River Drive was completed last fall. Mark to provide a more comprehensive road report and his report will be made part of these minutes. 

UNFINISED BUSINESS: None 

NEW BUSINESS: Board reviewed the draft Haycreek Township Assessor Agreement/Contract. Board and Assessor agreed to the contract but made two changes to Paragraph 3 of the contract. Both parties agreed to change $28,000 to $28,008 and change $2333.33 to $2334 for ease in accounting purposes. The final Agreement is scheduled to be signed at the 13 April Board meeting. The Assessor explained that some residents received notices in the mail which showed that their properties value had increased as much as 15 percent. The reason for this increase in assessed value was because these properties had not been reassessed in several years. Residents will be able to ask questions regarding property values at the 13 April Tax Equalization meeting to be held at 6:00 PM at the Bismarck Public Library.  

FOR THE GOOD OF THE ORDER: No new issues..

ADJOURNMENT: Meeting adjourned at 8:15 PM.

 

HAYCREEK TOWNSHIP ANNUAL MEETING MINUTES FOR  3/17/2015 

CALL TO ORDER: Meeting was called to order by Township clerk Al Geisen at 6:00 PM at Holy Cross Lutheran Church.

 It was moved by Quirin Friese to nominate Dave Pearce as moderator for the meeting. There were no further nominations and Pearce was elected moderator. Pearce welcomed all to the meeting and introduced pastor Mark Thompson of Holy Cross Lutheran Church who provided welcome comments.

 Pearce proposed the Agenda for the meeting citing 3 official items of business:

  1. Approval of the 2016 budget
  2. Election of a Township supervisor for a 3 year term
  3. Election of a Clerk-Treasurer for a 2 year term
  4. Election of 3 Judges to count ballots. Judges were: Eric Thompson, Eric Grove and Stephen Gaydos.

 Pearce presented general information about the township via powerpoint and then focused on the budget:

  1. 2014 Actual revenues = $212,539, Actual Expenses = $158,271
  2. 2015 Projected revenues = $190,512, Projected Expenses = $361,471 balance as required from reserves.
  3. 2016 Projected Revenue including cash on hand = $570,089, Projected Expenses including cash reserve = $688,870. This equals a levy of $118,781 or 5.5 Mils.

 Pearce then asked for nominations for the 3 year Supervisor position and Jim Michela volunteered and verbally gave the attendees  a breakdown of his experience which focused primarily on real estate. Pearce explained that the current Clerk, Al Geisen, was seeking another 2 year term and Clerk- Treasurer and asked for other nominations which there were none. Pearce then entertained a motion to approve the budget and vote for the Supervisor and Clerk positions. The motion was seconded by Quirin Friese. The vote was taken-- and the Mil Levy was approved; and James Michela and Al Geisen were elected.

 Quirin made a motion to compensate Holy Cross Lutheran Church in the amount of $150 for their facility and hospitality, the motion was seconded and passed unanimously.

 The meeting adjourned on or about 7:45 PM.

 

 

HAYCREEK TOWNSHIP MINUTES FOR 3/3/2015 

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All members were present with the exception of Scott Peterson.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES.  None.

 

CONSENT AGENDA: Minutes of the 2/3/2015 and 2/17/2015 meetings were approved. Three bills were paid: $250 to WSI, $175 to BCTOA and $22,022.51 to Burleigh Co. for the 2015 Maintenance Agreement. Account balances were shown on the Treasure’s Report.

 

REPORTS: Mark met with the Burleigh County Engineering Office regarding future work in the Township. Township to work with the County on procurement of gravel from ethier the Clausen or Schroeder pits. Mark to meet with County Engineer regarding possible improvements to the driving surface of Sandy River Drive.

 

UNFINISED BUSINESS: None

 

NEW BUSINESS: Board reviewed the draft Haycreek Township Assessor Agreement. Board agreed to add language in the Agreement that the Assessor would provide verbal monthly updates and written quarterly updates to the Board. Dave to revise the draft Agreement accordingly. Board also discussed the upcoming Spring Newsletter and reviewed the critical items to be covered with the public during the March 17th 2015 Township Annual Meeting.

 

FOR THE GOOD OF THE ORDER: No new issues.

.

ADJOURNMENT: Meeting adjourned at 7:45 PM. 

 

HAYCREEK TOWNSHIP MINUTES FOR 2/17/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of Scott Peterson.

 ADDITIONS: None.

 PUBLIC APPEARANCES.  None.

 NEW BUSINESS: Dave received a letter Dated 28 Jan. 2015 from the Bismarck  Development Dept. advising  him that the Bismarck Planning and Zoning Commission will consider a major subdivision plat and zoning change from CA-Commercial, RT – Residential & RM30 –Residential zoning districts to CA-Commercial. A formal meeting is scheduled for 25 February 2015 in the Tom Baker room at 5 PM to discuss this matter. Dave contacted the city on 18 Feb.2015 and discovered the city will recommend denying subject request because the zoning change would result in an unacceptable increase in traffic in what is planned to be a residential area. Dave recommends the TWP. Should concur with the cities recommendation. Dave also received a letter dated 2 February 2015 from the Bismarck Development Dept. advising him that the Bismarck Planning and Zoning Commission is considering a special use permit that would increase the total SF of buildings to 3120 SF on Lot7, Blk. 2, Rolling Meadows subdivision. BP&ZC is recommending approval and Dave recommends that Twp. Should concur as well. Dave also provided the Board with portions of the Bismarck-Mandan MPO TAC minutes which listed both potential Urban and Highway Safety Improvement Program projects. 

REPORTS: Mark to meet with the Burleigh County Engineering Office regarding future work in the Twp. He presented the Board with a spreadsheet which delineated various roads within specified subdivisions that were in need of various types of repair along with costs.  

UNFINISED BUSINESS: Dave, Quirin and Justin met with Al Veitmeier, head assessor for the county regarding Scott Peterson’s request for a pay increase from $18300/yr. to $28000/yr. There is no question that Scott’s workload has increased over previous years due to the increase in actual assessments he has to perform. Al Veitmeier to provide the Board with backup information to help them make a fair and equitable proposal to Scott in the near future. More discussion on this matter will take place at the 3 March 2015 Twp. Meeting. 

FOR THE GOOD OF THE ORDER: No new issues..

ADJOURNMENT: Meeting adjourned at 7:30 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 2/3/2015 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present with the exception of Dave Pearce. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  None. 

CONSENT AGENDA: Minutes of 1/6/2015 meeting was modified to add that Justin Vander Linden will resign since his residence is now under the purview of the City of Bismarck and no longer meets the residency requirements of Haycreek Township. The January Minutes and Treasurer’s reports were than approved.  

REPORTS: Mark met with the Burleigh County Engineering Office and presented the Board with a spreadsheet which delineated various roads within specified subdivisions that were in need of various types of repair along with costs. This spreadsheet will be made apart of these minutes.

 UNFINISHED BUSINESS. None. 

NEW BUSINESS: Scott Peterson, Haycreek Assessor, presented his case for requesting a pay increase from $18,300/yr. to $28,000/yr. The primary reason was because of a substantial increase in his work load which has doubled over this past year. A second reason was because of potential training that he may be required to take to meet future assessor standards. After much discussion the Board agreed to meet with Alan Veitmeier, Scott’s supervisor, who should be able to help explain the increase in Scott’s workload. It was agreed to set up a meeting with Alan prior to the next Board meeting.  

FOR THE GOOD OF THE ORDER: No new issues..

ADJOURNMENT: Meeting adjourned at 7:30 PM. 

 

HAYCREEK TOWNSHIP MINUTES FOR 1/6/2015

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present with the exception of the Township Assessor.

 ADDITIONS: None.

 PUBLIC APPEARANCES.  Brian Mager from Ulteig Engineering presented copies of Ulteig’s “Master Service Agreement” which delineated Ulteigs engineering services and costs for performing work. Brian was informed that most township engineering services were performed by the County and that the Board would review the Agreement but could not promise that any work would be forthcoming.

 CONSENT AGENDA: Minutes of 12/2/2104 meeting were approved with 2 corrections noted. In paragraph 4 “$200/Hr. was changed to $200/Month and in Paragraph 7 “Quirin and Justin” was changed to “Mark”. 12/23/2014 minutes were approved as written. Board approved paying Burleigh County $473.85 for tree trimming costs.

 REPORTS: Quirin briefed the Board on a handout received from the ND Secretary of States Office regarding Election of Township Officials. One point that was noted is that the Township will consider factoring in a “Reserve Fund for Snow Removal” when it does its annual budget. Dave presented the State’s Attorney Opinion issued for the Oakland Subdivision. This is made part of the official minutes. Dave reviewed the taxable valuation numbers with the board and it was noted that the Boards strategy will be to try to maintain a relatively constant mill levy when preparing future Township budgets. Board reviewed the High Top Acres covenants. Board agreed to the resolution that will increase the size of an out building to 2700 SF on Lot 18, Block 12 of Grand Prairie Estates. Resolution to be forwarded to City of Bismarck. Mark to meet with County on 19 January to discuss gravelling costs.

 NEW BUSINESS:

Board agreed to the resolution that will increase the size of an out building to 2700 SF on Lot 18, Block 12 of Grand Prairie Estates. Resolution to be forwarded to City of Bismarck. Mark to meet with County on 19 January to discuss gravelling costs.

FOR THE GOOD OF THE ORDER: Board to review the 2015/ 2016 Budget on 27 January.

ADJOURNMENT: Meeting adjourned at 7:45 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 12/23/2014  (Special Meeting)

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  None. 

CONSENT AGENDA: Board approved paying Burleigh County $1685.52 for miscellaneous repairs made to pavements throughout the Township from January through August of 2014. 

REPORTS: Mark Gaydos, Road Supervisor, met with the County and will ascertain through inspection trips the condition of paved roads throughout the Township to help draft a 2015 maintenance plan. Dave reported that chip sealing can be accomplished for approximately $5.00/LF of roadway. The township has approximately 40 miles of paved roads in it. This information will be used to help formulate the 2015 maintenance plan as well. It appears that the township will not require any gravelling of roadways in 2015, however, this may change pending information gathered by aforementioned inspection trips. 

NEW BUSINESS: The 2015 Maintenance plan was signed  as was the revised Misty Waters Revised Street maintenance Plan for snow removal. Documents will be forwarded to Burleigh County. Township received a check in the amount of $56,671.93 from Burleigh County for partial compensation for repair to Sandy River Drive due to flooding in 2011. The county anticipates that more dollars will be forthcoming, however, it may take a while..

ADJOURNMENT: Meeting adjourned at 7:15 PM.

HAYCREEK TOWNSHIP MINUTES FOR 12/2/2014

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All members were present with the exception of Dave Pearce and Scott Peterson.

 ADDITIONS: None.

 PUBLIC APPEARANCES.  Brian Mager from Ulteig Engineers informed the Township that Ulteig would be interested in any potential engineering work that the township may require. Their billing rate was $200/hr. Russ and Lisa Hendricks who live in the Township attended the meeting to see how business was conducted. They found out about the meeting from the Fall Flyer that was sent to them.

 CONSENT AGENDA: November minutes and treasurer’s report was approved. There were no constituent calls received over this past month.

 REPORTS: Mark Gaydos, Road Supervisor, meet with the County the day after Thanksgiving and presented them with the following questions to help the Township calculate their 2015 Maintenance needs:

-- What projects does the county see happening in the next 3 years

-- County to provide expenditure history over last 5 years on road projects

-- Provide cost of chip Sealing per mile

-- How is graveling prioritized?

-- Provide the County contacts for chip sealing, gravelling and other road maintenance items.

 

NEW BUSINESS:  Quirin and Justin to provide a synopsis of what transpired at the NDTOA meeting at the Townships next scheduled meeting. Al to contact Dave and other members to set up special Road Maintenance meeting in December.

. ADJOURNMENT: Meeting adjourned at 6:45 PM.

HAYCREEK TOWNSHIP MINUTES FOR 11/25/2014  (Special Meeting)

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.  

ROLL CALL: All members were present. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  None. 

CONSENT AGENDA: None 

CONVERSATION: The meeting was called for the purpose of having discussion relative to the 2015 County Maintenance agreement.  ….. miles of pavement within subdivisions needing chip seal, miles of gravel needing additions, other maintenance issues.  It was agreed, the Board wanted additional information as to when Sub Divisions were added, paved and might need chip seal (Dave to follow up), what the 2014 mill levy would be for budget calculation (Dave to follow up), and Mark to make contact with the County and help have answered a number of the same questions (email attached)

ADJOURNMENT: Meeting adjourned at 7:15 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 11/4/2014 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library. 

ROLL CALL: All members were present. Mark Gaydos was introduced as the new Haycreek Road Supervisor. 

ADDITIONS: None.  

PUBLIC APPEARANCES.  Chris Hambrick brought up his concerns regarding the new Oakland Addition. Chris was concerned that the Oakland driveway which provides access to the Oakland residence maybe given “easement status” by the City Planning and Zoning Board. This could allow the drive way to be extended for future residences which could adversely impact Chris’s property which lies immediately east of the Oakland driveway. Dave Pearce to talk with Tom Oakland and Jenny in the City Planning and Zoning Board regarding these concerns.  

CONSENT AGENDA: October minutes were approved and it was agreed to pay the Burleigh County bill in the amount of $467.86 for dust control work performed along Senora Way and pay Quality Asphalt and Repair $74,989 for repair work they performed along Sandy River Drive. Note that the township’s final cost for the Sandy River Drive repair work will be $2249.67 after it receives reimbursement from FEMA.  

REPORTS. Quirin Friese reported that the issues he brought forth at last months meeting were on hold until Burleigh County could address them. 

NEW BUSINESS:

-- A 25 November Haycreek Board meeting will be set up to review the proposed 2015 Maintenance Agreement that the township has with the County. Meeting is set for 6:00PM at the Public Library. 

ADJOURNMENT: Meeting adjourned at 7:45 PM.

 

HAYCREEK TOWNSHIP MINUTES FOR 10/7/2014 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library. 

ROLL CALL: Dave Pearce, Quirin Friese, Justin Vander-Linden and Al Geisen were all present. 

ADDITIONS: None.  

PUBLIC APPEARANCES.    

CONSENT AGENDA: August minutes were approved and it was agreed to pay the Burleigh County bill in the amount of $1529.52 for gravelling of Ponderosa and to pay Presort plus $784.74 for printing and mailing the quarterly Township News letter.

 REPORTS.

-Constituent calls: Justin was contacted by Dan Roberson who felt that the double yellow line running along a portion of Centennial Road should be extended approximately 200 feet. Quirin to investigate this allegation. Mr. Roberson claimed his home insurance rates increased because the fire station closest to his house was not properly rated. Justin to inform him that because his home was outside the city limits that he would have to depend on the rural fire department (not a 24 hour manned station) and that may be the reason his rates where they were.

-- Bogey Drive: Quirin to meet with Burleigh County to ascertain how much of the erosion was on township ROW and how much on the developers ROW. Justin to continue to investigate legal ramifications.

--Sandy River Drive: Quirin to meet with contractor to ascertain the work remaining and when it will be completed.

--Burnt Creek Loop: Quirin to investigate the erosion of pavement and sub grade with the county. Location is approximately ¼ mile north of where Burnt Creek Loop turns north adjacent to the Tesoro Station. Board agreed that void should be filled prior to freezing conditions.

 UNFINISHED BUSINESS:

-Quirin to try to setup a 15 October 2014 meeting to interview the 2 or 3 candidates who have expressed interest in the Road Supervisor’s position.

NEW BUSINESS:

-Bismarck Planning and Zoning Committee to review Oakland proposal to divide Lot 2 into two lots (2A and 2B). Board to send comments forward regarding access and drainage.

-Dave will recommend passage for Misty Waters Replat.

 ADJOURNMENT: Meeting adjourned at 7:45 PM.

  

 

HAYCREEK TOWNSHIP MINUTES FOR 9/2/2014

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: Dave Pearce, Quirin Friese, Justin Vander-Linden and Al Geisen were all present.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. None. 

 

CONSENT AGENDA: August minutes were approved and it was agreed to pay the Burleigh County bill in the amount of $5896.86 for repair of erosion at Bogie Drive.

 

REPORTS.

 

-Constituent calls: Quirin to review the proposed quantities for asphalt repair along Sandy River Drive with the contractor. Apparently the advertised amount shows 1164 SY of repair while the contractor indicated 1271 SY of repair in his bid.

Oakland Development: Developer’s engineer to relook at the “control of water” during the construction phase and get back to the Township. Board to investigate whether the developer should pursue options to reduce the flow of water by the use of a gated wier, gated culverts or complete installation of culverts in the two southern most lots. Dave to convey the Board’s concerns by drafting a letter to the Burleigh County Water Board with copy the States Attorney.

Bogey Drive: Board received the final bill in the amount of $5896.86 for repairs to Bogey Drive. Quirin will  meet with Burleigh County to see if they can help ascertain how much of the erosion was on township ROW and how much on the developers ROW. If this can be determined the Board will approach the developer to see if he is amenable to sharing in the repair costs. Justin to assess our legal options in this matter.

Special Use Permit for an increase in size building was approved in the Grand Prairie Estates Subdivision.

Quirin to ask Burleigh County if a road sign can be installed along the new asphalt road just north of the intersection of Burnt creek Loop and Deerewood Lane.

All township ROW need to be cut by 1 October .

 

UNFINISHED BUSINESS: Horseshoe Bend gravelling is completed. Road Supervisor’s position will be advertised in the Fall’s News letter which was mailed last week. ND Township Officer’s Association annual meeting to be held in Bismarck this December.

 

ADJOURNMENT: Meeting adjourned at 7:45 PM.  

 

HAYCREEK TOWNSHIP MINUTES FOR 8/5/2014 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library. 

ROLL CALL: Dave Pearce, Quirin Friese, Justin Vander-Linden, Al Geisen and Scott Peterson were all present. 

ADDITIONS: None.  

PUBLIC APPEARANCES. None.   

CONSENT AGENDA: July minutes were approved and one bill from Burleigh County in the amount of $25601.18 for graveling and crack sealing will be paid upon verification by Quirin of specific locations of work performed. It was also agreed to ask the county to be specific regarding the locations of work on each bill. 

REPORTS.  

-Road Supervisors Report: Quirin meet with representatives of Burleigh County Highway Dept. to investigate a sizable washout along Bogey Drive in the Hawktree development. It appears that approximately 75 to 90 percent of the washout occurred on the developers lot and the remainder was on township property. The county estimates that repairs will run approximately $3000. There was a motion which passed unanimously that the township will instruct the county to repair the washout as soon as possible for safety reasons and that Quirin will have a discussion with the developer proposing that costs will be split 75/25 with the developer picking up the 75% portion. Quirin will also ask the developer to pay the 75% upfront.

- Assessor’s report: Nothing out of the ordinary to report. 

UNFINISHED BUSINESS: Gravelling to Ponderosa, Horseshoe Bend and Olive Tree subdivisions will initiate in late July. Motion was unanimously approved to have Dave place an add in the Bismarck Tribune for an amount of approximately $75 to advertise for the Road Supervisors position for Haycreek township. Dave also to meet with Jerry Poppe and a representative from Burleigh County Highway Dept. to try to resolve the scope of work of dust control that was placed in front of Mr. Poppes residence. 

NEW BUSINESS.

-- Motion to provide chip sealing in the Grand Prairie Estates neighborhood in 2015 was unanimously approved.

-- Sandy River Drive: The following recommendation was approved: “To accept and approve the bid from Quality Asphalt Repair  and to inform and thank all 3 bidders and proceed to have work done according to county specs and the FEMA prescribed timeline. Payment is contingent upon completion of the work within FEMA timeline as this bid is circulated with the intent of utilizing FEMA supplemental funding in the amount of $65000. Quirin to investigate with the county on exactly how much the township is liable for over and above the $65000. 

FOR THE GOOD OF THE ORDER. The Board agreed to publish a fall newsletter before the end of August. 

ADJOURNMENT: Meeting adjourned at 7:45 PM.

 

 

HAYCREEK TOWNSHIP MINUTES FOR 7/1/2014 

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: Dave Pearce, Quirin Friese, Justin Vander-Linden  and Al Geisen were all present-- roster of public attendees attached.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. The Tom Oakland addition was the first order of business. Residents of Fox Haven were concerned about two issues during the construction of the Oakland subdivision road which took place over a period of approximately one week.

--First issue was the cracking of portions of the pavement within the Fox Haven development due to construction traffic. Residents of Fox Haven were concerned that the construction traffic accelerated the break up of the paved road surface and that ultimately they would be assessed for repairs to the road. Dave Pearce explained that from a historical perspective within the Hay Creek Township that repairs caused by routine traffic including construction traffic were be paid for by the township. The Township has sufficient funds to do this.

-- The second issue dealt with whether or not the construction of the Oakland addition caused water levels to be higher in the Fox Haven development during rainstorms or during spring thaws. Water running into Fox Haven from the Oakland addition was controlled primarily by 3 culverts. The sizing of these culverts were predicated on a completed subdivision where interior drainage would be less than during the construction period because once lots were developed grass and other planted flora would slow down and reduce runoff. It was decided then for Tom Oakland to confer with his designer and the county planning department to consider constricting  the culverts during the remaining construction period to slow down run off into the Fox Haven development. The county planning department would assist too by researching flow rates.   

 

CONSENT AGENDA: May minutes were approved and there were no bills payable.

 

REPORTS.

 

-Supervisors report: Angie Ternes, 4660 West Roundup Road notified Dave Pearce that there were several  paved roads in her neighborhood that were in poor condition. This information will be  passed on to the County Engineer. Quirin Friese attended a Sandy River Drive Association Annual meeting and addressed the condition of Sandy River road. Quirin mentioned to those present that there were no immediate plans to pave the road. A motion was made, seconded and approved to do a traffic study on Sandy River Drive except not to do it in the September-October timeframe due to unusually high traffic caused by visitors to the Pumpkin Patch. 

 

UNFINISHED BUSINESS: Gravelling to Ponderosa, Horseshoe Bend and Olive Tree subdivisions will initiate in late July.

 

NEW BUSINESS.

-- Neil Modin submitted his resignation letter effective 30 June 2014. Quirin Friese will be the acting Road Supervisor until such time a new Road Supervisor is selected. An advertisement for a new Road Supervisor will be drafted.  

 

FOR THE GOOD OF THE ORDER. The Board agreed to publish a summer newsletter with potential topics such as road construction, dust control, Rights of Way and Weed Board.

 

ADJOUNMENT: Meeting adjourned at 7:45 PM.  

 

 

HAYCREEK TOWNSHIP MINUTES FOR 6/3/2014 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: Dave Pearce, Quirin Friese and Al Geisen were present while all other members were absent.

 ADDITIONS: None.

 PUBLIC APPEARANCES. There were no public appearances.

 CONSENT AGENDA: May minutes were approved.

-Minutes for the SPECIAL MEETING of May 27th for the purpose of Supervisor Interviews were accepted and approved.

 REPORTS.

-There were 3 constituent calls received over the past month. Gene Walker was informed that gravel will be placed at a location along Magnolia Street. Jeanne Karhoff was informed that the county will place fill in a low area near her residence and Marlys Ward was informed that the Township approved her subdivision plans.

Supervisors Report:

-It was agreed to have a township representative present when the county is performing work in the township, ie for Magnolia+Horshoe Bend+Olive Tree+ Nordic Loop. 

UNFINISHED BUSINESS: There was no unfinished business.

 NEW BUSINESS.

-- Justin Vander-Linden was appointed as the new Township supervisor.

-- The board agreed to formulate a certificate of appreciation for Floyd Halverson.

 FOR THE GOOD OF THE ORDER.

-The Board agreed to publish a summer newsletter with potential topics: road construction, dust control, Rights of Way and County Weed Board+Specialist….

 ADJOUNMENT: Meeting adjourned at 6:45 PM.

 

Special Meeting-- HAYCREEK TOWNSHIP MINUTES FOR 5/272014

 

 

The meeting was called to order by Chairman Dave Pearce at 5:00 PM

 

Supervisor Quirin Friese and Clerk Al Geisen were present.

 

This was a SPECIAL MEETING called for the purpose of interviewing two candidates for appointment to fill the unexpired term

of past member Floyd Halvorson.  The meeting was held at the Bismarck Veterans Memorial Library, Study Room #1.

 

James Michela arrived at 5:15 for an interview.

 

Justin Vander-Linden arrived at 6:00 PM for an interview.

 

Short discussion followed comparing and contrasting both candidates.

 

The possibility of a weekend press release announcing the decision was discussed.

 

No appointment made at this meeting.

 

Members adjourned at 7:00 PM

 

HAYCREEK TOWNSHIP MINUTES FOR 5/6/2014

 

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All Board members, Road Supervisor, Clerk and Assessor were in attendance.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. James Michela and Justin Vander-Linden responded to the Townships call for the vacant board position and attended the meeting.

 

CONSENT AGENDA: March minutes were approved. The following bills were approved: $7.29 for the Bismarck Tribune, $115.90 for Burleigh County and $100 for Holy Cross Lutheran Church for use of their building for the Township Annual Meeting.

 

REPORTS.

 

-- The Road Supervisors Report: Neil mentioned that the following roads would receive gravel as per the Townships agreement with the county. There was a motion by Quirin and seconded by Dave to approve these areas. The areas are: Nordic Lane and Drive Cul de Sac, Horseshoe Bend and Olive Tree Cul de Sac. Jerry Poppe a Cresent Ridge resident inquired about receiving dust control for the road in front of his residence. It was determined that a cost of $2.00 per lineal foot of road would be the going rate for dust control. Neil was to inform Jerry of this and it was also understood that all costs would be paid in advance by the owner prior to work being performed.  Any excess charge would refunded - under charge would become Township expense.

-- Assessors Report: Scott mentioned that there were no attendees from the public at the Townships Annual Tax Equalization meeting held in April. The Board approved two disabled veteran abatements one for Larrie Cherry and one for Jeff Wetsch.

-- Quirin attended 5 May 2014 Burleigh County/Park Board meeting and reported that they are considering running an effluent line from the Misty Waters LLC station directly into the Missouri River.

 

UNFINISHED BUSINESS:

 

-- There was a motion made by Dave and seconded by Quirin supporting the recommendation by Swenson and Hagan to align the 3 access points in the Fernwood 2 development with the three in the Fernwood 1 development.

-- There was a motion by Quirin and seconded by Dave to concur with the counties request to take over maintenance of certain roads per the counties March 20, 2014 letter, and accompanying map. 

 

 NEW BUSINESS.

 

-- 3 liquor licenses were approved by the board for Misty Waters Marina, Burnt Creek Club and Hawktree Golf Course.

 

FOR THE GOOD OF THE ORDER. Township Board to continue to review applicants for the vacated Board position. Dave is currently soliciting ideas for the summer newsletter.

 

 HAYCREEK TOWNSHIP MINUTES FOR 4/1/2014

 

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All Board members except Floyd Halverson were in attendance.   

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. There were no visitors from the public.

 

CONSENT AGENDA: March minutes were approved. The  following bills were paid: $84 for Burleigh County, $250 for WSI, $313 for NDIRF and $799.88 for Presort Plus for the quarterly newsletter.

 

REPORTS.

 

-- The Road Supervisors Report: Neil made an inspection of several subdivisions and mentioned that most roads were in good shape. One exception were two roads in Northridge Estates were extreme cracking was noticed. Neil to consult with County engineering staff on a potential solution.

 

-- Quirin to attend the Fringe Area Road Plan Study on 10 April in the Tom Baker Room.

 

-- Dave to attend the Bismarck Planning and Zoning Commission meeting on 23 April which will discuss the proposed Heritage Ridge Addition. Dave will also discuss the Fernwood 2nd Addition with the proposed developer.

 

-- The Board agreed to have the county install a “Dead End” sign near 2732 Sunny Place to help prevent unwanted traffic from turning into a Cul de sac.

 

UNFINISHED BUSINESS. Dave to secure Floyd’s signature on the WSI form so that the form and payment can be sent to WSI for the Board’s Workman’s Comp Insurance.

BOARD REORGANIZATION- Dave nominated "Q" for the position of Chair.  "Q" declined the nomination and instead nominated Dave to serve as Chair for the coming year.  Dave accepted the nomination and was elected.

 

NEW BUSINESS. Fernwood Drive 2nd Addition: The Board adopted the following:

 

-- That the plat be rezoned from Agricultural to Rural Residential

-- That the total number of access points be restricted to 3.

-- That the developer pay for paving Fernwood from where it currently ends to the end of the proposed subdivision. It was noted that no building permits be issued until all paving is completed.

 

Heritage Ridge Addition: Dave advised the Board to be aware of this large addition.

 

FOR THE GOOD OF THE ORDER: Clerk to moderate the 14 April Tax Equalization meeting in which the Twp. Assessor will be present to field questions. Meeting adjourned at 7:45 PM.

 

HAYCREEK TOWNSHIP ANNUAL MEETING MINUTES FOR 3/18/2014

CALL TO ORDER: Meeting was called to order by Township Clerk Al Geisen at 6:00 PM at Holy Cross Lutheran Church.

 It was moved by Quirin Friese to nominate Dave Pearce as moderator of the Annual Meeting.  Seconded by Kathleen Jones.  There were no further nominations.  Pearce was elected as Moderator.

Pearce welcomed all to the meeting and introduced Pastor Matt Thompson of Holy Cross Lutheran who provided welcome comments.

Pearce proposed the Agenda for the meeting, citing two Official items of business:

1) Approval of the proposed 2014-2015 Budget and

2) Election of a Township Supervisor for a 3-year term.

 Pearce presented general information about the Township via powerpoint and then focused on Budget-->

2013 Actual Revenues = 248,942 , Actual Expenses = 259,827 , Balance as required from Reserves

2014 Projected Revenues = 191,600 , Projected Expenditures = 371,175,   Balance as required from Reserves

2015 Projected Revenues = 101,600 , Projected Expenditures = 376,425 , Balance as required from Reserves

All to imply a steady 5.5 mil Township Levy sustained thru 2020

Pearce entertained a motion to approve the 2014 budget with projected mil levy as presented.  The motion was seconded by Quirin Friese.  A few clarifying questions were exchanged.  A vote was taken, the motion passed unanimously-- no dissenting votes.

Polls were open for nominations for a three year position on the Board of Supervisors.

Three Judges stepped forward-- Claus Lembke, Neil Modin, and Bill Thompson.

Neil Modin nominated Quirin Friese for the open position.  Claus Lembke seconded the nomination.  Pearce called three times for further nominations.  Claus Lembke moved that nominations cease and the assembly cast a unanimous ballot for Quirin Friese.  The motion was seconded by Bill Thompson.  There was no discussion.  The motion passed without a dissenting vote.  Quirin was announced the winner of the available three year term-- 2014-2017.

There being no further business ... the meeting adjourned on or about 7:00 PM

Recalled and recorded by Al Geisen, Clerk 03/20/2014

-------------------------------------------------------------------------------------------------------

 

HAYCREEK TOWNSHIP MINUTES FOR 3/4/2014

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 ROLL CALL: All Board members except Floyd Halverson were in attendance. Road Supervisor and Assessor were not in attendance. 

 ADDITIONS: None.

 PUBLIC APPEARANCES. There were no visitors from the public.

 CONSENT AGENDA: February minutes were approved. The  bill for the Hay Creek Township Maintenance agreement with Burleigh County in the amount of $19,069.06 was approved to be paid.

 REPORTS.

 -- The Board reviewed the 2014 and 2015 Township Budgets. It was agreed by all those present and a motion was passed to approve the budget as was structured to keep the mill levy at approximately 5 mills. This will allow for all necessary work in the township to be performed and will maintain a reasonable cash reserve.

 -- The Township Annual Meeting will be held on March 18th at Holy Cross Lutheran Church starting at 6:00 PM. Dave, Quirin and Al were each to call a resident in the township to see if each would help out with registering attendees.

 -- Dave will plan to attend the BCWRD Hay Creek watershed meetings and keep the Board informed on it’s proceedings.

 -- Quirin will plan to attend the BCTOA Annual meeting.

 UNFINISHED BUSINESS. The audit of the bank accounts was completed per NDCD 58-06-09.

 NEW BUSINESS & FOR THE GOOD OF THE ORDER: The Board agreed to compensate our township assessor for postage costs for approximately 500 mailings that will need to go out to residents who experienced tax increases this past year. Dave to send out the quarterly newsletter to all township residences.

 AJOURNMENT:  Meeting adjourned at 6:45 PM. 

---------------------------------------------------------------

HAYCREEK TOWNSHIP MINUTES FOR 2/4/2014 

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All Board members except Dave Pearce were in attendance and all remaining members of the team were in attendance as well.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. Kathy Jones mentioned that she would run for County Commissioner and provided information regarding work to be performed on the Burnt Creek Diversion. She asked if there were any concerns the Board had and it was mentioned that dust control on gravel roads could become more of an issue.

 

CONSENT AGENDA: January minutes were approved. One bill payable to the B & K Bookkeeping for the Township tax preparation was paid in the amount of $125.

 

REPORTS.

 

-- Road Supervisor’s report: Neil mentioned that a T type sign would be placed on Wildwood Drive as a safety consideration.

 

-- The Board produced a preliminary 2015 Township Budget. This will be further reviewed at the March Board meeting. The Clerk mentioned that a notice in the Bismarck tribune will go out in approximately 2 weeks announcing the Township Annual Meeting to be held on March 18th at 6:00 PM at Holy Cross Lutheran Church, 730 Hwy 1804. 

 

NEW BUSINESS & FOR THE GOOD OF THE ORDER: The Board reviewed the sample quarterly News letter. Overall comments were positive Several comments to it were as follows: Consider not showing Budget info, consider not mailing it but only showing it on the web and review some of the historical data which may be out dated.

 

Scott mentioned that he was preparing for the Tax Equalization meeting and would review 2 more abatements for the March meeting.  

 

AJOURNMENT:  Meeting adjourned at 6:45 PM.

 

 

 

HAYCREEK TOWNSHIP MINUTES FOR 1/7/2014   (pending approval)

 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library.

 

ROLL CALL: All Board members, clerk and assessor were in attendance.

 

ADDITIONS: None.

 

PUBLIC APPEARANCES. None.

 

CONSENT AGENDA: December minutes were approved. One bill payable to the Burleigh County Township Officer’s Association in the amount of $175 for yearly dues was inserted and approved.

 

REPORTS.

 

-- Road Supervisor’s report: Road Supervisor’s report was given by Floyd and he reported that the County Engineer declined to provide larger signage in two locations along Burnt Creek Loop but would ensure that shrubs would be trimmed such that existing signage could be seen. A "T" sign would be placed at the intersection of Westwood and Crestwood in lieu of a yield sign at the township’s cost.  (This in lieu of the yield sign requested.)

 

-- Chairman’s report: Dave reported that the 2014 Maintenance Agreement was signed and submitted to the county with the townships requested amendments & changes.

 

-- Quirin submitted a revised expense reporting form which was more comprehensive than the current form. The form as submitted was approved and Quirin would see to it that a professionally generated master form would be printed up for the Boards review. The Board would then decide whether to print up it’s own copies or have a printer do them based on price.

 

-- 2014 Budget: Al to provide Dave with a hardcopy of the 2012 budget sheets and total package and send him via email the 2013 expense and income sheets as well by 10 January.

 

UNFINISHED BUSINESS: The Board discussed the assessor’s request for a pay raise. It was reported that a full time assessor’s  annual salary would be in the range of $42000 to $48000. Our assessor works part time. It was also reported that if Burleigh County were to take over the assessor’s duties they would charge approximately $35000 per year. A motion to raise our assessor’s monthly salary to $1525/month and to reevaluate after 6 months was approved by a 2 to 1 vote. Al to sign and send the 3 abatement requests from Ethyl Mortvedt to the County. The 2011 abatement will be recommended for approval, however, the 2012 and 2013 abatements will not be recommended for approval.

 

NEW BUSINESS & FOR THE GOOD OF THE ORDER: Dave presented the Board with a sample quarterly News letter that could initially go to print around 1 February. The Board agreed that the Newsletter would be beneficial to the residents of our township.

 

ADJOURNMENT:  Meeting adjourned at 7:45 PM.   

 

HAYCREEK TOWNSHIP MINUTES FOR 12/3/2013  

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library. 

ROLL CALL: All Board members, clerk, road maintenance supervisor and assessor were in attendance. 

ADDITIONS: None. 

PUBLIC APPEARANCES. None. 

CONSENT AGENDA: November minutes were approved. Two bills were payable to Burleigh County in the amount of $2330.03 for miscellaneous road work and FEMA reimbursement. Treasurer’s report was presented at the meeting and correction was noted that the amount in the checking account was not $112,385 but $11,238.50. 

REPORTS. 

-- Township Officer’s Association Meeting. It was reported that the NDIRF fund was solvent and that excess dollars have been returned to the townships each year. A list of certain township records was presented to the clerk that could be destroyed after he first checks with the State Archivist. The Board will look into exactly what criteria determines a persons residency in the township prior to the Annual March meeting. 

-- Road Supervisor’s report: Neil provided comments to Dave’s draft letter to the County which provided comments to the 2014 Maintenance Agreement. Neil also mentioned that the county is responsible for checking the reflectivity of signage throughout the township. Signs not up to standard need to be replaced. 

-- Chairman’s report: Dave provided a copy of the letter he sent to the county commissioners for the Oakland addition, and a draft of a letter he will send to the county engineer for comments to the 2014 Maintenance agreement and a draft of a letter he will send to Ethel Mortvedt for the Mortvedt abatement. The Board unanimously agreed to approve the Mortvedt letter which recommended approval of the 2011 abatement request but not the 2012 or the 2013 abatement request. 

UNFINISHED BUSINESS: As previously mentioned Neil provided comments to Dave’s letter to the county engineer regarding the 2014 Maintenance agreement and reference the above paragraph regarding the abatement request.  

NEW BUSINESS: The Board will look further into our assessor’s request for a pay raise. Scott provided backup documentation to justify his request and Dave provided an analysis as well. It was agreed to have Scott provide more backup and Dave will meet with Alan Veitmeier , the county assessor, to ascertain more information as well. Quirin will assemble a straw man that will provide a more definitive way of Board members reporting their expenses.   

FOR THE GOOD OF THE ORDER. Have a great day. 

ADJOURNMENT:  Meeting adjourned at 7:45 PM.   

 

HAYCREEK TOWNSHIP MINUTES FOR 11/5/2013 

CALL TO ORDER: Meeting came to order at 6:00 PM at the Bismarck Public Library. 

ROLL CALL: All Board members, clerk, road maintenance supervisor and assessor were in attendance. 

ADDITIONS: None. 

PUBLIC APPEARANCES. None. 

CONSENT AGENDA: October minutes were approved. No bills were payable. Treasurer’s report was presented at the meeting. 

REPORTS.  Road Supervisor’s report: Neil performed a graveling survey for the township and reported that approximately 2 plus miles of graveling should be required for:

·         Horseshoe Bend,

·         78th Avenue,

·         Cresent and

·         Ponderosa.

County’s estimate for graveling is approximately $6800/mile.

--It was mentioned that gravel roads need to be crowned to help improve drainage.

--Neil also mentioned that the approximate cost for paving ¾ mile of Fernwood would be $250,000.

--It was suggested that signs need to be placed at Burnt Boat Drive and 28th Street.

*The aforementioned items will be presented in the comments portion to the County’s 2014 Maintenance Agreement.

 UNFINISHED BUSINESS: Oakland subdivision was approved by Bismarck Planning Office. Dave Pearce to attend upcoming County Commission meeting and mention that the Township concurs with the Oakland plan subject to the following provisions:

1st, all roads within the division will need to be paved prior to issuing building permits; 2nd, drainage patterns in and outside of the subdivision conform to county standards and 3rd, that the subdivision provide at least two entrances into the subdivision. 

NEW BUSINESS: Dave provided copies of the County’s 2013 Road Proposed Project Priority List which the members reviewed. Scott Peterson asked that the Board consider raising his salary due to a substantial increase in his assessor duties. Scott to provide a written justification for the increase and the Board will review. Any salary increase to take effect staring January 2014.

FOR THE GOOD OF THE ORDER. Have a great day. 

ADJOURNMENT:  Meeting adjourned at 7:45 PM. 

 

 

HAYCREEK TOWNSHIPMINUTES FOR 10/1/2013


CALL TO ORDER. Meeting came to order at 6:00 PM at the Bismarck Public Library.

ROLL CALL. All Board members, clerk, road maintenance supervisor and assessor were in attendance.

ADDITIONS. None.

CONSENT AGENDA. September minutes were approved. No bills are payable. Treasurer’s report was presented at the meeting.

PUBLIC APPERANCES. None.

REPORTS.

--Road Supervisor’s report: Neil mentioned that the county needs to come up with a satisfactory road warning sign at the west end of Sandy River Drive for safety reasons. Neil working with county on this matter. Neil did not receive a second call from Jeff Anderson regarding his desire to construct 2 approaches to his lot off Moonstone Ave. Whispering Ridge Development has deep ditches that were caused by heavy rains and developer will have to repair before county will accept the roadway. Scott Peterson suggested that all members should report road issues to the board and that it just isn’t Neil’s job to do so. The Board agreed.   

            -- Dave Pearce passed out a letter from the firm of Pearce & Durick to County Engineer Marcus Hall requesting all proposed changes to
            Sandy River Drive.

            --Burleigh County townships held a special meeting on 30 September whose purpose was to air concerns the townships had with the county.

             One of the issues was the apparent lack of road maintenance by the county in certain townships.

UNFINISHED BUSINESS. None
NEW BUSINESS. None.
FOR THE GOOD OF THE ORDER.     Our THANKS to Aetna for providing large 3 ring binders for the Townships' use.
ADJOURNMENT.   Meeting adjourned at 6:45 PM.   

   

 

HAYCREEK TOWNSHIPMINUTES FOR 09/03/2013

Call to Order, 6:00 PM, Veteran's Memorial Library

Meeting came to order at 6:00 PM. All Board members were present including the assessor and the road supervisor. The agenda was adjusted to accommodate members of the public:

Public Appearances

Greg Luptak (builder), Steve Arnold (landowner) addressed the issue of the DENIAL OF RIGHT OF WAY VACATION on Deadwood Drive. 

The Chair entertained a motion to reconsider the DENIAL passed at the August meeting.  Motion made by Halvorson and seconded by Frieze.  Discussion ensued with explanations of lot ownership, access, and the physical topography of the area discussed.  Motion to reconsider passed.   

The chair entertained a motion to approve the request for VACATION.  Seconded by Halvorson.  No further discussion—the motion passed.  

Because of public unrest and the potential legal battles related to removal of trees and widening of Sandy River Drive Halvorson moved to RESCIND the motion (resolution) made at the August meeting.  The motion was seconded by Frieze. Discussion ensued:  (1) Safety, (2) Liability, (3) Funding, (4) Traffic Counts… The motion to rescind passed. 

Halvorson moved "To place on hold...any further work toward widening or upgrading Sandy River Drive until traffic counts and or public safety/liability increases."  The motion was seconded by Frieze.  Discussion focused on the request for an updated traffic counts similar to the most recent done to validate further need.  New motion passed. 

Consent Agenda

Halvorson moved, seconded by Frieze to approve the August minutes and bills payable.  Further explanation was requested by the chair regarding the County Invoice.  Following an explanation-  motion passed. 

Reports

ROAD SUPERVISORS REPORT:

·      Neil reported on the continued work with the County in trying to find good resolution for the DEAD ending at Sandy River Drive.  More to follow…

·      Ron Rohrich along Deerewood Drive has failed to re-seed the ROW ditches adjacent to his house. Pearce to discuss this issue with him and if unsuccessful the Board will have the attorney draft a letter addressing the issue. END OF REPORT.

The Chair presented a check in the amount of $1500 for compensation for damage to Rooster road.  Treasurer to deposit money in the Money Market account.

 

Unfinished Business

ROW Vacation (covered earlier)

Rooster Road Check (covered earlier) 

New Business 

City Water Main Installation- Letter from City Engineer read and presented.

2014-2017 Transportation Improvement Program—Plan shared and available for Supervisors.

 

For the Good of the Order

Dust Control w/ Chlorides—Pearce shared a positive experience and thanks to the Township for its help. 

Adjournment (Subject to Call)

Meeting adjourned at around 7:30 PM. 

Al Geisen  9/3/2013


                                                            HAYCREEK TOWNSHIPMINUTES FOR 8/6/2013
 

Meeting came to order at  6:00 PM. All Board members were present including the assessor and the road supervisor. The following items were discussed:

The July minutes were approved.

Rooster Road. One of the three parties (Bowers Construction)in which Haycreek Township is requesting compensation from due to damages to Rooster  Road offered to pay $1500. The Township was requesting over $7000 in compensation, however, the township attorney advised the Board to accept the $1500 offer since it was difficult to quantify the true scope of work and breakout quantities from the Counties material sheets. The Board agreed to accept the $1500 offer.

ROAD SUPERVISORS REPORT:

Cul de Sacs will be required for the Tom Oakland subdivision per Burleigh County Planning Commission.

County Engineer will be requested to do a speed study along a portion of 41st Ave. to determine if speed limits should be 45 or 55 MPH.  (Currently it is an unsigned roadway allowable to 55mph per Century Code)

Board will look into weed problem that lies east of Rooster Road Development.

End of report.

UNFINISHED BUSINESS
Sandy River Drive: Board voted 2 to 1 to allow the county engineer to move forward with modifications to Sandy River Drive based on safety concerns and on available FEMA dollars.

Dust control: Checks to cover dust control on Fernwood and on a portion of Crested Butte were given to the treasurer. Fernwood cost was $5700 and the Crested Butte cost was $960 for approximately 700 feet of coverage. Checks to be deposited in Haycreek checking account.

ROW vacation. Board to deny request by two landowners for a proposed ROW vacation in the Dead wood Drive area because this ROW may be needed in the future for roads. Chairman to attend 21 August County Commissioner meeting to express the townships views.

Chairman provided a letter addressed to Kim Lee that requested that the spot zoning proposal for an area near Hawktree Golf Course not be approved. Proposal was ultimately not approved by Burleigh County Commissioners.

Meeting adjourned at around 8:00 PM.

Al Geisen  8/6/2013

HAYCREEK TOWNSHIP MINUTES FOR 7/9/2013 

 

Meeting came to order at  6:00 PM. All Board members were present including the assessor and the road supervisor. The following items were discussed:

The June minutes were approved.

Discussion ensued regarding the Tom Oakland Development. Mr. Oakland presented an updated plan which eliminated all cul de sacs per the cities request. His plan was approved by the Board contingent upon that no building permits would be issued until the roads were paved and chip sealed and that a drainage plan was approved. Mr. Oakland to meet with the Bismarck Planning and Zoning Commission on 24 July to review his planned development.

Kathleen Jones a member of the Burleigh County Water Board made the Board aware that a Watershed Plan which shows drainage and impacts needs to be submitted by developers for approval by either the city or county depending on location.

 Justin Miller from the Crested Butte requested that the Board consider providing some type of dust control measures (either calcium chloride or emulsion ) for approximately 1100 feet of road way in his subdivision. Neil Modin to obtain costs from the county. Neil will also obtain costs for approximately one half mile of road along Fernwood Drive.

 Dave Pearce mentioned that the Burnt Creek Loop road raise may if weather conditions permit may be completed by the end of July. This would include completing the base course and overlay portions but not necessarily the striping.

 Rooster Road. One of the three parties (Bowers Construction) in which Haycreek Township is requesting compensation from due to damages to Rooster Road offered to pay $1500. The Township is requesting over $7000 in compensation and because there are two other parties involved and some question as to the total scope of work Neil Modin will do some further investigation before the Board has it’s attorney respond to the Bowers offer drafted by Nodland Law Offices.

 Board granted the Road Supervisor $5000/ per month (non cumulative) authority in which to commit Township funds for emergencies. In the event there is an occurrence which exceeds this amount the Chairman will call a special meeting by notifying the Clerk and other board members. The special meeting can only be for one issue and will be documented in the following monthly meeting minutes. Board Chairman to provide Clerk with more specifics on meeting protocol.

 Board Chairman to attend upcoming Planning and Zoning meeting and will oppose a request to convert 5 acres of agricultural land into industrial land near the Hawk tree subdivision.

 Board Chairman presented the Clerk with the Petition to the Haycreek Township Board of Supervisors to not raise Sandy River Drive. This document o become part of the Township files.

 NOTICE OF SPECIAL MEETING: Chairman called a special meeting regarding complaints of potholes along various portions of Crescent Ridge Road  June 6, 2013. Road superintendent reviewed and assessed the situation and recommended to contract with the county to add gravel and blade those affected portions of the road for an estimated cost of $2700. The motion before the board was to accept the recommendation and instruct the county to proceed with the work. All officers voted in favor of the motion.

 Meeting adjourned at around 8:00 PM.

 Al Geisen  7/9/2013

 

 

HAYCREEK TOWNSHIP MINUTES FOR 6/4/2013

 

 

 

Meeting came to order at 6:00 PM. All Board members were present including the assessor and the road supervisor. The following items were discussed:

 

The May minutes were approved.

 

Discussion ensued regarding the Tom Oakland Development by several residents who lived adjacent to the proposed development. Two concerns were addressed. The 1st was that there were to be no special assessments made to existing home owners for street improvements. These would be paid by the developer. Secondly the residents in attendance were advised to talk to the County regarding concerns they had regarding drainage and runoff which could be exacerbated by the development.

 

Road Supervisor reported the following road issues:

 

-- Northern Improvement was the low bidder for the 52nd Street paving project. Bid was $379912.60. The Board approved a request by the contractor to change the paving design (formulation of the mix) which offered a credit.

 

-- Board approved the bid for graveling portions of the existing roads within the Ponderosa subdivision by Northern Improvement in the amount of $6500 to $7000 for approx. 1.5 miles of road.

 

-- Road supervisor requested that his authority for approving costs on road related items be better defined. The Board agreed to put some thought into this and discuss at the next meeting.

 

-- Sandy River Drive estimate was presented. The portion from Riverwood to Fernwood was estimated to be approx. $657271 and would be cost shared 50/50 between the county and township. The portion from Fernwood to the river was estimated to be in the amount of approx. $367208. Township would pay approx. $273000, and the county would pay the remainder. FEMA dollars in the amount of $60000 would be available as well. It was agreed that the Road Supervisor would inform the county that the Board wanted input into the proposed construction schedule for the project.

 

Board chairman provided a copy of the letter written by the Board’s attorney to Griffin-Peterson, Bowers Excavating and Walzak Building for repair of a portion of Rooster Road. In addition, the Board’s attorney wrote a letter to Ron Rohrich instructing him to repair a portion of the ditch to county specs. that he had previously modified. If the ditch is not repaired by 1 July the county will do the repairs and Mr. Rohrich will be assessed for all costs.

 

Board Chairman worked with WSI to include all Board members, Road Supervisor and Clerk Treasurer under their coverage.

 

Board approved the request to have the Clerk obtain a Notary which will save time in conducting the Boards business.

 

Meeting adjourned at around 8:00 PM.

 

Al Geisen 6/4/2013

 

HAYCREEK TOWNSHIP MINUTES FOR 05/07/2013

Meeting came to order at  6:00 PM.

 

All Board members were present including the assessor and the road supervisor. The following items were discussed:

 

The April minutes were approved.

 

It was agreed for the Clerk/ Treasurer to provide a treasurers report at each meeting which will show current balances in the MM and Checking accounts, proposed bills for approval for the current month and salaries paid to Board members, road supervisor and assessor for the previous month.

 

Two bills were approved for payment one for $7.02 for advertising costs in the Bismarck Tribune and $313 to Farmers Union Services for General Liability Insurance for the Hay Creek Township Board.

 

It was agreed that the Clerk/Treasurer would take appropriate paperwork to the Bank of North Dakota which will guarantee the two Hay Creek Township money accounts will be covered for up to $625000 over the $250000 FDIC limits.

 

Road Supervisor reported the following road issues:

 

-- A portion of 41st  Street will need to have 2 speed limit signs installed. Signs have been ordered and will be installed by the county.

 

-- Northern Improvement was the low bidder for the 52nd Street paving project. Bid was $379912.60. Township to pay 40%

 

-- Road supervisor to better define the scope of work for graveling portions of roads within the Ponderosa subdivision and report back to the township board.

 

-- Road supervisor requested that his authority for approving costs on road related items be better defined. It was agreed that in the future unless there was a safety concern the road supervisor would only recommend changes/expenditures and make recommendations to the board for approval.

 

Type D and S liquor license applications were approved for, Misty Waters, Hawk Tree and Master liquors, ie. Burnt Creek Club).

 

More information will be forthcoming on the proposed Tom Oakland Development. Board will then make recommendations.

 

Meeting adjourned at 8:15 PM.

 

 

    

 

 

 

 

 

 

 

 

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